Use Case: Video Calls in Every Meeting Room

Put one-tap Teams, Meet, and Zoom join on every conference room TV — calendar-driven idle screen, auto-join, and a local touchscreen remote.

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Video Calls in Every Meeting Room

Your conference rooms have a TV and a PC, but joining the calendar meeting still means opening a laptop, hunting for the Teams link, and fumbling with the pre-join dialog while everyone waits.

Meeting Room TV (Auto Attendant) turns the in-room television into a calendar-driven join screen: current and upcoming meetings on the idle cover, one-tap join into the official Teams, Google Meet, or Zoom browser clients, optional auto-join at start time, and a local touchscreen remote for mic, camera, and hang up.

It complements the room display on the door — door shows availability and walk-up booking; the TV handles in-room video.

The scenario

You have… You want…
A TV + PC or Chromebox in each conference room Employees join the scheduled call without a laptop
Microsoft 365 or Google Workspace room calendars Idle screen shows what's on now and what's next
Teams, Meet, and/or Zoom as standard platforms One-tap or auto-join — not a proprietary video stack
IT managing many rooms Chrome extension deployable by policy; separate display key per TV

Pricing: $9/month or $99/year per room — same unit as a room display. A typical conference room runs two licences: door display + in-room TV ($9 + $9/month). See Pricing and billing.

Who this fits

  • Hybrid workplaces where most meetings include a video link in the calendar invite
  • Organizations already on Meeting Room 365 room displays that want matching in-room join
  • IT avoiding proprietary video appliances — standard PC, Chromium browser, USB camera, and speakers
  • Touch-friendly rooms — fullscreen TV plus a table remote (USB panel or tablet via Spacedesk)

Not a fit for lobby multi-room overview (status boards), walk-up booking on the TV, visitor kiosks, or deep automation for Webex / BlueJeans / Jitsi (manual join only when a URL is detected).

What you deploy

Door display (optional)     Meeting Room TV extension     Room TV
      │                              │                      │
 room calendar  ──────────►  idle + join + remote  ──►  HDMI
  1. Meeting Room TV display in Admin — New Display → Meeting Room TV (not the door display). Connect the room resource calendar. Save the TV display key.
  2. Room PC or Chromebox — HDMI to TV; USB/Bluetooth camera and speaker; wired Ethernet where possible.
  3. Auto Attendant extension in Chrome or Edge (other stores) on that PC.
  4. Getting Started wizard — Sign in to Teams, Meet, and/or Zoom on the device; enter the TV display key.
  5. Optional touchscreen — Second display for local remote (cover.html?remote=1) — mic, camera, end, volume.

Full product guide: Meeting Room TV.

A typical meeting flow

Scheduled Teams call

  1. Calendar shows a 2:00 PM Teams meeting on the room resource.
  2. At 2:00, the idle cover lists the meeting; with auto-join enabled, the extension opens teams.microsoft.com and joins automatically.
  3. Attendees use the table remote to mute or adjust camera without walking to the PC.
  4. At end time, auto-close (if enabled) hangs up and returns to the idle cover for the next booking.

Ad-hoc huddle

Someone walks into a free room with no calendar event. Start a meeting now buttons (when enabled) spin up Teams, Meet, or Zoom from the idle screen.

Door + TV together

Surface Product Role
Outside the room Room display Availability, instant reserve, extend, end early
Inside the room Meeting Room TV Join the video on the TV

Same room calendar; two display keys; two room licences.

Platform support at a glance

Platform One-tap / auto-join Table remote
Microsoft Teams Yes Mic, camera, end, volume
Google Meet Yes Mic, camera, end, volume
Zoom Yes (browser join; room must stay signed in) Mic, camera, end, volume
Webex, BlueJeans, Jitsi Manual join when URL in calendar No deep automation

Meeting Room 365 does not ship a custom video client — it automates join into the vendor browser experiences your org already standardizes on.

Quick start

  1. In Admin: New Display → Meeting Room TV → connect M365 or Google room calendar → copy display key.
  2. On the room PC: install Auto Attendant from the Chrome Web Store.
  3. Run Getting Started — service sign-in for Teams/Meet (one account can cover all rooms); per-room Zoom sign-in if needed.
  4. Extension Settings — enable auto-join per platform, configure background and remote display.
  5. Lock down fullscreen/kiosk per your IT standards (hardware selection guide).

Do not enter a TV display key in the Meeting Room 365 tablet kiosk app — TV keys require the extension on a room PC.

Enterprise: force-install the extension via Chrome/Edge policy and pre-provision the display key (calkey) so rooms skip manual wizard entry.

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