Use Cases
Meeting Room 365 is not one app — it is a product line for different surfaces in the building. Use this page to match your scenario to the right product, then follow the linked use-case write-up or product guide.
| If you need… | Start here |
|---|---|
| A screen outside each meeting room | Room displays |
| A lobby board showing many rooms at once | Status boards |
| One-tap video join on the in-room TV | Meeting Room TV |
| Visitor check-in at reception | Visitor management |
| Desk and place booking (directory) | Desks & places |
| Embeddable schedule views | Widgets |
| Fully custom room or lobby web app on a kiosk | Custom displays & SDK |
Portals: IT and workplace teams use admin.meetingroom365.com. Visitor invites and reception workflows use visitors.meetingroom365.com. See Getting started and Pricing and billing.
By calendar platform
Most room products connect to your calendar. Visitor Management uses Microsoft 365 or Google Workspace for host directory lookup — not Exchange room mailboxes.
| Platform | Room displays & status boards | Meeting Room TV | Visitor host lookup |
|---|---|---|---|
| Microsoft 365 | Office 365 room displays | Yes — Teams, Meet, Zoom | Yes |
| Google Workspace | Google Workspace room displays | Yes — Meet, Teams, Zoom | Yes |
| Exchange (EWS) | Yes — on-premises room calendars | Uncommon; see Meeting Room TV | No for visitor host search |
| No calendar (Dibs) | Open reservation without M365/Google — room displays | N/A | N/A |
By workplace need
| Scenario | Product | Use-case guide |
|---|---|---|
| Show availability on the door and let people book from the tablet | Room displays | Office 365 · Google Workspace |
| Help people find a free room in the lobby | Status boards | Multi-room availability overview |
| Join Teams / Meet / Zoom from the room TV without a laptop | Meeting Room TV | Video calls in every meeting room |
| Visitor sign-in, badges, host alerts, NDAs | Visitor Management | Visitor kiosk for a lobby |
| Desk hoteling and place directory | Desks & places | Desks & places |
| Embed schedules on an intranet or kiosk | Widgets | Widgets |
Common building combinations
Many sites deploy more than one product:
- Door display + in-room TV — room display outside, Meeting Room TV on the conference-room screen (separate display keys, often one licence each per room).
- Room displays + lobby status board — tablets at doors feed a status board in reception (status boards are read-only; booking still happens at the door).
- Room displays + visitor kiosk — same Meeting Room 365 app on tablets, different display keys: room calendar vs visitor kiosk. Visitor check-in does not use the Meeting Room TV Chrome extension.
- Floor map — interactive wayfinding on a display or status board; see floor maps.
In this section
| Page | Status |
|---|---|
| Office 365 room displays | Published |
| Google Workspace room displays | Published |
| Visitor kiosk for a lobby | Published |
| Video calls in every meeting room | Published |
| Multi-room status board | Published |