Meeting Room Displays
Meeting room displays show live room status on a tablet or screen mounted outside each room — available, occupied, and upcoming meetings at a glance. Walk-up users can book, extend, or release space without opening Outlook or Google Calendar. IT teams configure everything from the admin portal.
Key capabilities
| Area | What you get |
|---|---|
| Live status | Current and upcoming meetings, availability, and room metadata (name, location, capacity) |
| Calendar sync | Microsoft 365, Google Workspace, Exchange — plus Dibs rooms without a calendar |
| Walk-up booking | Instant reserve, extend, end early, room finder, force check-in, and private mode (where enabled) |
| Branding | Logos, backgrounds, video backgrounds, theme editor, custom CSS, and 16+ languages |
| Hardware | Native kiosk apps for iOS, Android, and Amazon Fire; browser on TVs, PCs, and specialty devices |
| Operations | Message banners, issue reporting, offline/error alerts, brightness scheduling, and IFTTT hooks |
Each capability is toggled per display in the admin portal — you choose what walk-up users can do in each room.
In this section
- Calendar connections — Microsoft 365, Google Workspace, Exchange, and Dibs
- Booking actions — reserve, extend, end early, room finder, check-in, and private mode
- Themes & customization — branding, SDK themes, legacy layouts, custom CSS, and localization
- Hardware & devices — tablets, kiosk apps, LED, e-ink, IFTTT, and brightness scheduling
- Floor maps — interactive wayfinding
Supported / not supported
| Supported | Not supported (core room displays) |
|---|---|
| One display per room resource (or Dibs room) | Visitor check-in kiosk flows (see Visitor management) |
| Touch-first walk-up booking from the display | In-room video call join (see Meeting Room TV) |
| Multi-room room finder from any enabled display | Multi-room status overview board (see Status boards) |
| Custom branding without extra fees | DisplayJoy-branded products (separate product line) |
Best fit for
- Corporate offices that want Outlook or Google Calendar changes reflected instantly on screens outside every meeting room
- Facilities and workplace teams reducing ghost bookings with force check-in and utilization analytics
- Organizations with mixed calendars — Microsoft 365, Google Workspace, and on-prem Exchange in the same estate
- Ad-hoc spaces using Dibs when a formal room mailbox is not available
Frequently asked questions
Do I need a calendar for every room?
Most customers connect each display to a room resource mailbox in Microsoft 365 or Google Workspace. Dibs rooms are an alternative for informal spaces that need walk-up reservations without calendar integration.
Can I try before buying hardware?
Yes. Download the kiosk app or open a display URL in a browser during the free trial. See Getting started.
Where do I manage displays?
All configuration lives at admin.meetingroom365.com. Create a display, connect its calendar, customize the theme, then enter the display key in your kiosk app or browser.
Which theme should I use?
v3 is the recommended default for new deployments — simpler setup and a collapsible upcoming-meetings section. v2 remains available for older devices and heavier CSS customization. SDK themes (Signal, Cumulus, Meridian, Reykjavik, Magnolia, Atrium) are available as a preview release with modern designer-built layouts.
I need a customization I do not see in the admin portal.
Email [email protected]. Custom CSS, scripts, e-ink setup, map links, and other tweaks are usually configured the same business day.