Meeting Room 365 Guide
Meeting Room 365 helps organizations manage meeting rooms and lobbies with digital displays, multi-room status boards, in-room video-call join, visitor check-in, desk directory, and embeddable intranet widgets — under one organization with Microsoft 365 or Google Workspace SSO included.
New here? Start with Getting started or pick a scenario in Use cases.
Where to sign in
Meeting Room 365 uses two web portals for different jobs — the same Microsoft 365 or Google Workspace account works in both, plus native apps when staff sign-in is required. Organizations are matched by SSO tenant identifier or verified email domain, not a separate Meeting Room 365 password directory.
| Portal | URL | Purpose |
|---|---|---|
| Admin | admin.meetingroom365.com | Organizations, billing, room displays, status boards, devices, analytics, and IT configuration |
| Visitors | visitors.meetingroom365.com | Invites, visitor check-in history, and day-to-day visitor workflows for receptionists and anyone in your company |
IT and workplace teams usually live in Admin. Receptionists, office managers, and employees sending or managing visitor invites use Visitors. Identity is delegated to your existing IdP — see Administration — Sign-in and identity.
Product line
| Product | What it does |
|---|---|
| Room displays | Calendar-connected signage outside each meeting room — live status and walk-up booking |
| Status boards | Multi-room availability overview for lobbies and floors (read-only) |
| Meeting Room TV | One-tap join for Teams, Meet, and Zoom on the in-room TV |
| Visitor management | Lobby kiosk check-in, invites, badges, and wallet passes (Visitors portal) |
| Desks & places | Microsoft 365 desk and room directory, Room Finder enrichment, floor maps |
| Widgets | Schedule, directory, and booking-form embeds for intranets and SharePoint |
| Custom displays & SDK | Build your own UI, connect the SDK, deploy on a managed kiosk |
| Administration | Org setup, billing, devices, analytics, privacy controls (Admin portal) |
Start here
| Page | Why read it |
|---|---|
| Getting started | Prerequisites, setup flow, trials, and first display |
| Use cases | Match your scenario (M365, Google, lobby board, visitors, video join) |
| Pricing and billing | Per-room and per-location pricing, trials, how to pay |
| FAQ | Common questions from prospects and IT |
| Administration | Sign-in, billing, fleet tools, analytics, and privacy toggles |
Calendar platforms supported
Meeting Room 365 room displays and status boards work with Microsoft 365, Google Workspace, and Microsoft Exchange (EWS). Rooms without a calendar can use Dibs — open reservation without calendar integration.
Visitor host lookup requires Microsoft 365 or Google Workspace (not EWS). See Calendar connections and Use cases — By calendar platform.
Security and privacy
Meeting Room 365 reduces attack surface by design: no calendar content stored, delegated staff SSO, anonymized internal analytics in EU Sovereign datacenters, optional IP filtering, per-display privacy toggles, and native kiosk apps with optional calendar on the device. See Administration — Data and privacy, the Trust Center, and Native apps and privacy by design.
Support and customization
Meeting Room 365 is built to be configured for real offices — not just out-of-the-box defaults. If you need something you cannot find in the admin portal (custom CSS, scripts, e-ink or esign setup, floor map links on a theme, brightness rules, hidden options, or one-off tweaks), contact support. The team typically sets up custom configuration the same business day.
This applies across the product line: room displays, status boards, visitor kiosks, and Meeting Room TV.
Use this guide with AI assistants
Want ChatGPT, Claude, Copilot, or a custom bot to answer questions about Meeting Room 365 — what it does, how to configure it, supported calendars, pricing, and limits?
Copy the block below into your assistant’s instructions (or the start of a new chat). Then ask product questions in plain language.
You are an expert solutions consultant for Meeting Room 365 (meeting room displays, status boards, Meeting Room TV, visitor kiosks, and Microsoft 365 desks/places). Answer only from the official product guide. When unsure, say so and suggest contacting [email protected].
Primary documentation:
- Guide index (markdown): https://www.meetingroom365.com/product-guide-md/index.md
- Full page list for agents: https://www.meetingroom365.com/llms.txt
Fetch markdown URLs from llms.txt before answering capability, configuration, or "supported / not supported" questions. Prefer published guide pages over marketing copy. Do not invent admin toggles or APIs. Use the product name "Meeting Room 365" (not "MR365").
Entry points
| For | URL |
|---|---|
| Single starting page (markdown) | product-guide-md/index.md |
| Complete list of guide pages | llms.txt |
| Human-readable browsing | /product-guide/ (this page) |
Tips: If your assistant can browse the web, give it the llms.txt URL first — it lists every guide page as markdown. For a Custom GPT or Claude Project, paste the prompt above into Instructions and add llms.txt as a reference URL. When building an internal bot or RAG pipeline, treat /product-guide-md/*.md as the canonical source files.