---
title: "Use Case: Video Calls in Every Meeting Room"
summary: Put one-tap Teams, Meet, and Zoom join on every conference room TV — calendar-driven idle screen, auto-join, and a local touchscreen remote.
lastReviewed: 2026-06-10
products:
  - meeting-room-tv
status: published
---

# Video Calls in Every Meeting Room

Your conference rooms have a TV and a PC, but joining the calendar meeting still means opening a laptop, hunting for the Teams link, and fumbling with the pre-join dialog while everyone waits.

**Meeting Room TV** (Auto Attendant) turns the in-room television into a **calendar-driven join screen**: current and upcoming meetings on the idle cover, **one-tap join** into the official Teams, Google Meet, or Zoom **browser clients**, optional **auto-join** at start time, and a **local touchscreen remote** for mic, camera, and hang up.

It complements the [room display](../room-displays/index.md) on the door — door shows availability and walk-up booking; the TV handles **in-room video**.

## The scenario

| You have… | You want… |
|-----------|-----------|
| A TV + PC or Chromebox in each conference room | Employees join the scheduled call **without a laptop** |
| Microsoft 365 or Google Workspace room calendars | Idle screen shows **what's on now and what's next** |
| Teams, Meet, and/or Zoom as standard platforms | **One-tap** or **auto-join** — not a proprietary video stack |
| IT managing many rooms | Chrome extension deployable by policy; **separate display key** per TV |

**Pricing:** **$9/month or $99/year per room** — same unit as a room display. A typical conference room runs **two licences**: door display + in-room TV (**$9 + $9/month**). See [Pricing and billing](../pricing-and-billing.md).

## Who this fits

- **Hybrid workplaces** where most meetings include a video link in the calendar invite
- **Organizations already on Meeting Room 365 room displays** that want matching in-room join
- **IT avoiding proprietary video appliances** — standard PC, Chromium browser, USB camera, and speakers
- **Touch-friendly rooms** — fullscreen TV plus a table remote (USB panel or tablet via Spacedesk)

**Not a fit** for lobby multi-room overview ([status boards](../status-boards/index.md)), walk-up booking on the TV, visitor kiosks, or deep automation for Webex / BlueJeans / Jitsi (manual join only when a URL is detected).

## What you deploy

```text
Door display (optional)     Meeting Room TV extension     Room TV
      │                              │                      │
 room calendar  ──────────►  idle + join + remote  ──►  HDMI
```

1. **Meeting Room TV display in Admin** — **New Display → Meeting Room TV** (not the door display). Connect the **room resource calendar**. Save the **TV display key**.
2. **Room PC or Chromebox** — HDMI to TV; USB/Bluetooth camera and speaker; wired Ethernet where possible.
3. **[Auto Attendant extension](https://chromewebstore.google.com/detail/meeting-room-365-auto-att/ejahbpkpghejnhofgodeppcifbhpljgl)** in **Chrome** or **Edge** (other stores) on that PC.
4. **Getting Started wizard** — Sign in to Teams, Meet, and/or Zoom on the device; enter the **TV display key**.
5. **Optional touchscreen** — Second display for local remote (`cover.html?remote=1`) — mic, camera, end, volume.

Full product guide: [Meeting Room TV](../meeting-room-tv/index.md).

## A typical meeting flow

### Scheduled Teams call

1. Calendar shows a 2:00 PM Teams meeting on the room resource.
2. At 2:00, the idle cover lists the meeting; with **auto-join** enabled, the extension opens `teams.microsoft.com` and joins automatically.
3. Attendees use the **table remote** to mute or adjust camera without walking to the PC.
4. At end time, **auto-close** (if enabled) hangs up and returns to the idle cover for the next booking.

### Ad-hoc huddle

Someone walks into a free room with no calendar event. **Start a meeting now** buttons (when enabled) spin up Teams, Meet, or Zoom from the idle screen.

### Door + TV together

| Surface | Product | Role |
|---------|---------|------|
| Outside the room | Room display | Availability, instant reserve, extend, end early |
| Inside the room | Meeting Room TV | Join the video on the TV |

Same room calendar; **two display keys**; **two room licences**.

## Platform support at a glance

| Platform | One-tap / auto-join | Table remote |
|----------|---------------------|--------------|
| **Microsoft Teams** | Yes | Mic, camera, end, volume |
| **Google Meet** | Yes | Mic, camera, end, volume |
| **Zoom** | Yes (browser join; room must stay signed in) | Mic, camera, end, volume |
| **Webex, BlueJeans, Jitsi** | Manual join when URL in calendar | No deep automation |

Meeting Room 365 does **not** ship a custom video client — it automates join into the **vendor browser experiences** your org already standardizes on.

## Quick start

1. In Admin: **New Display → Meeting Room TV** → connect M365 or Google room calendar → copy **display key**.
2. On the room PC: install **Auto Attendant** from the Chrome Web Store.
3. Run **Getting Started** — service sign-in for Teams/Meet (one account can cover all rooms); per-room Zoom sign-in if needed.
4. Extension **Settings** — enable auto-join per platform, configure background and remote display.
5. Lock down fullscreen/kiosk per your IT standards ([hardware selection guide](https://www.meetingroom365.com/en/article/hardware-selection-guide-for-meeting-room-tv-1uebq1i/)).

**Do not** enter a TV display key in the Meeting Room 365 **tablet kiosk app** — TV keys require the extension on a room PC.

Enterprise: force-install the extension via Chrome/Edge policy and pre-provision the display key (`calkey`) so rooms skip manual wizard entry.

## Related guide pages

- [Meeting Room TV overview](../meeting-room-tv/index.md)
- [Room displays](../room-displays/index.md)
- [Calendar connections](../room-displays/calendar-connections.md)
- [Status boards](../status-boards/index.md) — lobby availability (different product)
- [Pricing and billing](../pricing-and-billing.md)
- [Meeting Room TV marketing / setup](https://www.meetingroom365.com/tv)