Status Boards
Status boards show live availability for many meeting rooms on a single screen — ideal for lobbies, reception areas, and floor landings where people need to find an open room quickly. Each board pulls data from your room displays and refreshes automatically. Status boards are read-only: they help people see what is free, not book from the wall.
Create and configure boards in the admin portal. There is no additional charge for status boards; billing applies to licensed meeting rooms only.
Overview
Status boards are summary displays — sometimes called flight boards — that show many rooms at once for a location (floor, wing, or building). The same summarization idea powers map displays: one screen aggregates live state from the room displays you choose, rather than connecting to calendars on its own.
A status board answers one question at a glance: which rooms are available right now, and for how long? The mental model is digital signage: configure the board in Admin, copy a display URL, and open that URL wherever you run signage — a TV browser, a ChromeOS extension, a third-party player, or a Meeting Room 365 kiosk app on a tablet.
Typical setup:
- Create room displays in Admin for each meeting room you want summarized (Microsoft 365, Google Workspace, Exchange, or Dibs) — these are the data sources.
- Click New Display → Status Board Display, name it, and create.
- On the Status Board tab, pick a theme, branding, sorting, and privacy options.
- Set Group name and/or Offline Displays to control which rooms appear (see below).
- Click View Display in Admin and copy the board URL — or enter the display key on a kiosk tablet (see Deployment).
You do not need a working tablet outside every room for the board to work. Offline Displays lets you pick which room displays to include in the summary even when no kiosk hardware is deployed at the door — configured directly in the admin portal.
Boards update on a regular schedule (at least every few minutes). Changes from walk-up booking, instant reserve, and end-early actions on room displays can appear sooner.
Display URL — digital signage model
Every status board is a URL you copy once and paste into whatever plays it full-screen:
https://statusboard.meetingroom365.com/{theme}/?key={your-display-key}
The {theme} path matches your Theme Version in Admin (madison/, theodore/, v4/, v3/, or root for v2). Admin's View Display action builds the correct URL for you.
| Where to paste the URL | Typical use |
|---|---|
| TV or mini-PC browser | Lobby monitor, kiosk mode, always-on Chrome/Edge |
| Meeting Room 365 signage Chrome extension | ChromeOS managed devices |
| Third-party digital signage platform | Any player that accepts a web URL |
| MDM display URL field | Push the full URL to fleet-managed tablets (same pattern as room displays) |
URL query parameters can override Admin settings on a per-screen basis — useful when one board config serves multiple physical displays with different rotation, sorting, or privacy. Many options were implemented as URL params first and later exposed in the Admin GUI; both paths remain supported. See URL parameter overrides and the customization help article.
Copy the deployment URL from Admin's View Display action. When display lock is enabled, Admin provides the URL to use on signage devices.
Deployment
Browser and digital signage (most common)
Copy the URL from View Display and open it full-screen on your lobby hardware. No proprietary player is required — if the device runs a modern browser, it can run a status board.
Windows 11 without MDM: Settings → Set up a kiosk (assigned access) with Microsoft Edge in digital-signage mode and your board URL is a common lobby path — URL-only, no extension required. Chromebox teams often use the Meeting Room 365 signage Chrome extension.
Common targets: Windows mini-PC (Edge kiosk URL), Chromecast or Chromebit, Android TV or Fire TV in a browser, Raspberry Pi signage, and commercial panels with a built-in browser.
Meeting Room TV in the same room is different — it needs the Auto Attendant extension, not Edge URL-only kiosk. See Meeting Room TV.
Native kiosk apps (iOS, Android, Amazon Fire)
Status boards also load in the same Meeting Room 365 kiosk apps used for room displays:
- Create the status board in Admin and note the display key (or full URL).
- Install the kiosk app on the tablet or signage device.
- Enter the display key at setup — the app detects a status-board display and opens the correct
statusboard.meetingroom365.comURL with your theme. - For MDM fleets, provision
displayKey(or the fulldisplayUrl) via AppConfig — same as room displays.
This is not the Meeting Room TV product — TV display keys show an error in the tablet app. Status boards and room displays share the kiosk shell; the app routes by display type.
ChromeOS extension
Install the Meeting Room 365 signage extension and point it at your board URL or key.
Demo preview
For a hands-on preview without signing up, try the public demo key statusboard on the status board marketing page.
Themes and layouts
Meeting Room 365 offers five theme versions today, with newer layouts added over time as designers explore better ways to summarize availability on large screens. Choose Theme Version on the Status Board tab in Admin. You can switch at any time without recreating the display.
New boards default to v4 — the current recommended layout. Older themes (v2, v3) remain available; Madison and Theodore are the newest designer-driven layouts and preview where the product is heading.
| Theme | Look and feel | Theme mode | Layout options |
|---|---|---|---|
| v4 (default) | Modern framed layout with stronger visual hierarchy | Light or dark | Edge (full-bleed) or Inset (card-style frame) |
| v2 | Classic multi-column list with room name, status, meeting details, and description | Light or dark (room tiles) | Column visibility toggles (see below) |
| v3 | Refreshed column layout — same information density with updated styling | Light or dark | Column visibility toggles |
| Madison | Calm card grid; optional day-timeline strip on each card | Auto, light, or dark — Auto follows time of day | Card width (density); show/hide timeline |
| Theodore | Traditional ruled-row "departures board" with live progress on in-session meetings | Auto, light, or dark | Header location line; show/hide progress bar |
Availability colors
| Theme generation | Color behavior |
|---|---|
| v2, v3, v4 | Semantic green/red (or brand accent for occupied when brand color is set) |
| Madison, Theodore | Yellow / green duration-based availability (short vs. longer open windows), plus optional brand color = occupied with unhighlighted = available |
Madison and Theodore's brand-color pattern is the direction for future themes as new designer layouts ship.
Branding (all themes): set Brand color (hex) on the Status Board tab. Upload a logo on the Images tab. Madison and Theodore also expose Header title and logo fields on the Status Board tab; other themes use the display name as the header title.
Theodore-only: Header eyebrow (location) — a subtitle line such as "Meeting Rooms · Floor 4" above the main title.
Custom CSS is possible but not routine for status boards — Meeting Room 365 usually writes CSS via support to solve a specific visual problem rather than handing customers a blank stylesheet to build their own theme. Same-day support is typical.
Localization: translation overrides are generally self-service (same approach as room displays); contact support if a string or locale gap needs a hand.
Privacy and display options
Status boards can show as much or as little meeting detail as your workplace policy allows.
| Option | What it does | Available on |
|---|---|---|
| Privacy | Replaces meeting titles with "Reserved" | Madison, Theodore |
| Hide meetings | Removes meeting titles and details from the board | v2, v3, v4 |
| Hide organizers | Hides organizer names | All themes |
| Hide description | Hides room description text | v2, v3, v4 |
| Hide location | Hides per-room location labels | v2, v3, v4 |
| Hide statuses | Hides availability indicators | v2, v3, v4 |
Use Privacy or Hide meetings when the board is visible to visitors or in open lobbies. Combine with Hide organizers when attendee names should not appear on a shared screen.
Show multiple (all themes): when enabled, each room row can cycle through additional current or upcoming meetings — useful when rooms have back-to-back bookings.
24-hour time format (Date & Time tab): switch between 12-hour and 24-hour clocks.
Truncate length: limit how many characters of a meeting title appear before ellipsis (helpful on narrow screens).
Rotate (0°, 90°, −90°, 180°): rotate the entire board for portrait-mounted monitors that do not support hardware rotation. Also available as ?rotate= on the display URL.
URL parameter overrides
Admin settings are the source of truth, but query parameters on the display URL override them for that screen. This is the original configuration model and remains fully supported — handy for one-off tweaks, MDM-provisioned URLs, or testing without saving to Admin.
| Parameter | What it does |
|---|---|
key |
Display key (required for live data) |
domain |
Tenant domain override (common for Exchange) |
locationKey |
Group name filter (same as Admin Group name) |
localKeys |
Comma-separated room display keys (Offline Displays overlay) |
brandColor |
Header accent color (hex) |
logo |
Logo image URL |
theme |
light, dark, or auto (Madison/Theodore); theme=inset is a v4 shorthand for dark + inset layout |
layout |
v4 only: edge or inset |
sortby |
location, meeting, status, time, or combined (e.g. locationstatus) |
rotate |
90, -90, or 180 |
scroll=no / noScroll |
Fit all rooms on one screen (disable scroll/pagination) |
showMultiple=no |
Disable cycling extra meetings per row |
meetings=0 / hideMeetings |
Hide meeting titles (v2/v3/v4 privacy) |
privacy |
Hide titles as "Reserved" (Madison/Theodore) |
descriptions=0 / organizers=0 / location=0 / statuses=0 |
Legacy shortcuts to hide columns |
truncLength |
Max characters before meeting title ellipsis |
twentyfour |
24-hour clock |
rotationSeconds |
Seconds per page (Madison/Theodore pagination) |
locale |
Date/time locale for formatting |
For the full parameter list, legacy aliases, and examples, see Customizing your Status Board Display in the Support Center.
Advanced configuration (Admin)
Most options live on the Status Board tab. Power users can also edit the raw JSON on the display's Advanced tab — the same fields the GUI writes (madison, v4, localKeys, locationKey, domain, i18n, styles, and others). Contact support if you need help with JSON edits. Offline Displays is stored as localKeys in configuration; the Admin multi-select is the self-service path for that setting.
Rotation and pagination
When a board has more rooms than fit on one screen, it handles overflow automatically:
- v2, v3, v4 — rooms scroll through the list on a timer. Turn on No scroll to fit every room on one screen (rows shrink to fit).
- Madison and Theodore — rooms paginate into pages that rotate automatically. Set Rotation seconds (per page) to control how long each page stays visible (default 8 seconds). No scroll fits all rooms on a single screen without paging.
Sort by controls room order:
| Sort | Behavior |
|---|---|
| Name (default) | Alphabetical by room name |
| Location | Alphabetical by room name (same as location sort) |
| Status | Available rooms first, then in-session, then closed |
| Meeting | By current or next meeting start time |
| Time | By soonest state change (when a busy room frees up or a free room's next meeting starts) |
Read-only — no booking from the board
Status boards are view-only. People cannot instant-reserve, extend, end early, or check in from a status board screen. Walk-up booking stays on individual room displays outside each room.
This is intentional: lobby boards are for wayfinding and availability scanning, not touch interaction at scale.
Connection to room displays
Status boards do not connect to calendars directly. They summarize live state from your organization's room displays (and Dibs rooms) — the same aggregation model used by map displays.
| Setting | What it does |
|---|---|
| All rooms | With no filter, the board can list every meeting-room display in your organization |
| Group name | Show only room displays that share the same group — typical for one floor or campus wing |
| Offline Displays | Self-service in Admin — select exactly which room displays to include in the summary even when no tablet is running at the door. Use this for lobby flight boards where you license rooms in Admin but only mount a TV in the lobby, not hardware outside every room |
| Equipment icons | Icons configured on each room display (Features tab) appear on the board |
Room display records (and licensed meeting rooms on your subscription) must exist in Admin so the board has calendar data. Status board displays themselves are not counted toward room licensing.
For calendar connection details, see Calendar connections.
Supported / not supported
| Supported | Not supported |
|---|---|
| Unlimited status boards per organization at no extra fee | Booking, extend, end-early, or check-in from the board |
| Microsoft 365, Google Workspace, Exchange (EWS), and Dibs room displays as data sources | Direct calendar connection on the board itself (always via room displays) |
| Five theme versions (v4 default; Madison and Theodore newest) | DisplayJoy-branded products (separate product line) |
| Group filtering by floor, wing, or campus | Visitor check-in kiosk flows (see Visitor management) |
| Privacy and column-hide options for meeting details | In-room video-call join (see Meeting Room TV) |
| Portrait rotation, sorting, pagination, and brand color | Per-room walk-up actions (those live on room displays) |
| Browser, digital signage URL, ChromeOS extension, and kiosk apps (iOS/Android/Fire) | Meeting Room TV / Auto Attendant (separate product — see Meeting Room TV) |
| Offline Displays selector for lobby-only / flight-board setups | |
| URL query parameters to override per-screen settings | |
| Raw JSON on Admin Advanced tab for power users | |
| Equipment icons from room display configuration | |
| Display lock — copy deployment URL from Admin (same concept as room displays) |
Hardware and deployment
See Deployment above for the full picture. In short: copy a URL or enter a display key on any supported player.
| Method | Notes |
|---|---|
| Browser on TV / PC | Simplest path — paste URL, go full-screen |
| Kiosk apps (iPad, Android, Fire) | Enter display key; app routes to statusboard.meetingroom365.com |
| ChromeOS signage extension | Managed Chromebooks and Chromeboxes |
| MDM | Push displayKey or full displayUrl via AppConfig |
| Chromecast / streaming sticks | Browser-based; paste URL in kiosk browser |
Copy the URL from View Display in Admin, or provision the key through your MDM. Status boards do not require Meeting Room 365 proprietary hardware.
Best fit for
- Corporate lobbies and reception areas where employees and visitors need to spot an open room without touring the floor
- Lobby flight boards — one TV summarizing many rooms via Offline Displays, without a tablet at every door
- Multi-floor campuses with one board per building wing or floor (group names or Offline Displays)
- Workplace teams that already run Meeting Room 365 room displays and want a free overview screen alongside them
- Organizations emphasizing findability — sort by status to surface available rooms first, and show equipment icons for video-enabled spaces
Frequently asked questions
Do status boards cost extra?
No. Meeting Room 365 does not charge for status board displays. You pay for licensed meeting rooms (room displays), not for overview boards.
How many status boards can I create?
There is no limit.
Can I use a status board without mounting hardware on every room?
Yes — that is the common flight board pattern. Create room displays in Admin (for calendar data and licensing), then on the status board set Offline Displays to choose which rooms to summarize. No kiosk is required outside each room; only the lobby TV (or map display) runs the summary UI.
Which theme should I pick?
New boards default to v4. Madison and Theodore are the newest designer layouts (yellow/green duration colors, auto light/dark, brand-color occupied mode). Older v2/v3 remain if you prefer a classic list. New television-oriented themes will continue to ship over time — try previews in Admin before deploying.
How often does the board refresh?
At least every few minutes under normal operation. Some changes — such as a meeting ended early or an instant reservation on a room display — can propagate faster.
Can people book a room from the status board?
No. Booking actions happen on room displays outside each room.
I'm on Exchange (EWS) and my rooms don't appear.
The board may need its tenant domain aligned with your room displays' tenant domain. This often differs from your email domain. Contact support if rooms are missing after setup.
Can I hide meeting subjects in the lobby?
Yes. Use Privacy (Madison/Theodore) or Hide meetings (v2/v3/v4). Add Hide organizers if names should not appear either.
I need a customization I don't see in Admin.
Translations are generally self-service via i18n in the Advanced tab (see localization help). URL parameters can override many visual and privacy settings per screen. Custom CSS on status boards is available but not routine — support usually writes CSS to solve a specific problem rather than customers building a full theme in a stylesheet alone.
Can I run a status board on an iPad kiosk app?
Yes. Enter the status board display key in the Meeting Room 365 kiosk app (same apps as room displays). The app loads the board on statusboard.meetingroom365.com with your configured theme.
Related guides
- Meeting room displays — per-room signage, calendar sync, and walk-up booking
- Use case: Multi-room status board — scenario-focused overview
- Use cases — find the right Meeting Room 365 product for your office
- Getting started — trial, prerequisites, and first display setup