Floor Maps and Wayfinding

Floor maps help employees and visitors find meeting rooms on a plan of your office. Meeting Room 365 supports interactive maps in two ways: standalone map displays for lobbies and kiosks, and embedded map links on individual room displays.

Overview

Standalone map displays

Map is a display type in the admin portal. When you create a map display, the portal generates a display URL for that map — the same way other display types get a key and URL.

Typical setup:

1. Create a Map Display (Add a New Map Display in the admin portal)
2. Name the map (e.g. "Building A — Floor 3")
3. Open Launch Map Editor on the display's admin page
4. Upload a floorplan image and annotate it — mark rooms, workspaces, and zones
5. Install the kiosk app or open the generated display URL on a lobby tablet or TV
6. Live availability colors (Available / Occupied) overlay on annotated rooms when linked to your meeting room displays

Map displays do not require their own room calendar. They visualize status across the rooms you annotate.

Use cases:

• Lobby status board showing the whole floor
• Kiosk for wayfinding
• Embedded on room displays (see below)

Maps on room displays

To show a floor map button on a calendar-connected room display:

1. Create a map display (above) and note its URL from the admin portal
2. Add that map URL to the room display's configuration so supported themes can open it

Supported themes show a map control (for example a floor-plan button) when the map URL is present. If your theme does not expose a map button yet, contact support — map support is typically added for your theme the same business day.

Floor images in Places

Separately, the Desks & Places area of the admin portal lets you upload floor map images per building floor. Those images support desk and place wayfinding in end-user booking experiences — complementary to interactive map displays.

See Desks & places for workspace-focused wayfinding.

Map editor workflow

After creating a map display:

1. Go to the display in the admin portal
2. Click Launch Map Editor (fullscreen editor)
3. Upload your floorplan (background image on the Style tab if needed)
4. Draw interactive regions and link them to room resources
5. Save — the map publishes to the display key

The editor uses an annotation tool on top of your uploaded floorplan. Room states refresh from Meeting Room 365 availability data.

Supported / not supported

Best fit for

• Large single-floor footprints where room numbers alone are not enough orientation
• Visitor-heavy lobbies combining a map kiosk with room displays on each door
• Campuses with one map display per floor and room displays that link back to the same floorplan
• Hoteling and flexible seating environments where people need to see which neighborhoods have open rooms

Frequently asked questions

Do I need a map display on every floor?
No. One lobby map per floor (or zone) is typical. Individual room displays can link to the same map URL for quick access at the door.

Does the map require calendar connections?
The map display itself does not need a mailbox. Annotated regions pull live status from your existing room displays' calendars.

How do I link a map to my room display?
Create a map display, copy its URL from the admin portal, and contact support to attach it to your room display configuration if you do not see a map field in the admin UI. Supported themes pick up the link automatically.

My theme does not show a map button.
Contact support. Map button support is added for themes on request, typically the same business day.

Can I use a PDF floorplan?
Upload a PNG or JPEG export of your floorplan as the background image, then annotate in the map editor.

Related

• Meeting room displays — calendar-connected displays that can link to a floor map
• Status boards — multi-room list views (alternative to geographic maps)
• Desks & places — floor images for desk and workspace metadata