Multi-Room Status Board

Someone walks into your lobby and asks, "Is there a free room on this floor?" A status board answers that in one glance — every room's availability on a single screen, refreshed from your live calendar data.

Meeting Room 365 status boards are read-only flight boards for lobbies, reception areas, and floor landings. They complement room displays at each door; they do not replace them.

The scenario

Pricing: Status boards have no additional subscription fee. You pay for licensed meeting rooms (room displays) — typically $9/month or $99/year per room. The board display itself is free to add. See Pricing and billing.

Who this fits

• Corporate lobbies where people hunt for an open huddle room without opening Outlook
• Campus floors with a landing monitor showing the whole wing
• Pilot rollouts — license rooms in Admin and show a lobby board before tablets are mounted outside every door
• Privacy-conscious workplaces that need "Reserved" instead of meeting subjects on a public screen

Not a fit if you need walk-up booking from the lobby screen — booking stays on each room's door display. Status boards are view-only by design.

What you deploy

Room displays (data)  →  Status board URL  →  Lobby TV / browser
        │                        │
   calendar sync              read-only summary

1. Room displays in Admin — One per meeting room you want on the board (Microsoft 365, Google Workspace, Exchange, or Dibs). These are the data sources.
2. Status board display — New Display → Status Board Display in admin.meetingroom365.com. Pick a theme, branding, sort order, and which rooms to include.
3. Lobby hardware — Paste the board URL into a TV browser, Windows kiosk, ChromeOS signage extension, or the Meeting Room 365 kiosk app with the board's display key.

Full product guide: Status boards.

Typical rollout

Floor 4 lobby monitor

1. Create room displays for each conference room on Floor 4 (or use Offline Displays to include rooms even before door hardware ships).
2. Create a status board; set Group name to Floor 4 or select rooms explicitly in Offline Displays.
3. Choose theme v4 (default) or Madison / Theodore for a designer layout.
4. Enable Privacy or Hide meetings if the screen faces a public lobby.
5. Copy the URL from View Display → open full-screen on the lobby TV.

Employees see green/red (or yellow/green duration cues on newer themes), room names, and how long each room stays free. When someone instant-reserves or ends early at a door tablet, the board can reflect that on the next refresh.

No tablet at every door yet

Use Offline Displays in Admin: pick which room display records belong on the board without requiring a live kiosk outside each room. Common for flight boards where IT licenses rooms centrally and only mounts signage in the lobby.

Capabilities teams use most

Status board vs other products

Do not open a Meeting Room TV display key on a lobby TV for a status board — TV keys need the Auto Attendant extension. Status boards are a URL or status-board display key.

Quick start

1. Sign in at admin.meetingroom365.com.
2. Ensure room displays exist for the rooms you want summarized.
3. New Display → Status Board Display → configure theme and room filter.
4. View Display → copy URL → full-screen on lobby hardware.
5. Try the public demo key statusboard on the status board marketing page before you commit.

Related guide pages

• Status boards overview
• Room displays
• Calendar connections
• Floor maps
• Pricing and billing