From mailbox to every door.
The whole Meeting Room 365 rollout: provision your rooms, connect your calendar, deploy the tablets, and go live. Four phases, no week-long project. See the whole path before you touch a thing.
Four phases, start to finish.
You don't need a project manager. Meeting Room 365 gives you the tools for the whole rollout, not just the app on the door. Provisioning scripts, the admin portal, MDM and analytics get you from an empty Microsoft 365 tenant to booked rooms. Grouped so you can plan it before you begin: IT owns the first two phases, and anyone can do the rest.
Provision
Give every room and desk a mailbox in Microsoft 365.
- Create resource mailboxes
- Build Room Lists for Room Finder
Connect
Link Meeting Room 365 to your calendars, your way.
- Service user, direct, or RBAC
- Pick what your security team prefers
Deploy
Create displays, pair tablets, and put them on the wall.
- Create displays in bulk or one-off
- Pair, push with MDM & mount
Operate
Make it yours, set the rules, and learn from the data.
- Customize themes & features
- Set policy & read analytics
Give every space a mailbox.
Each room and desk needs a resource mailbox in Microsoft 365. Create them the way that suits you: click through the admin, or script the whole building in one go. Connecting a mailbox directly? Reset its password first, just like any other user on your tenant.
New resources not showing in Room Finder? Run our optional PowerShell Room Finder script to build the Room Lists Outlook needs.
Microsoft 365 Admin Center
Add rooms one at a time through the Microsoft 365 admin you already know. Nothing to install.
PowerShell quick-setup utility
Our free interactive script provisions rooms, workspaces and Room Lists in bulk, which suits a whole building at once.
Connect your calendar, your way.
Most platforms give you one way in. We give you three, so you can match whatever your security team prefers. Not sure? Start with a service user; it's what we recommend for most teams.
Service user
A dedicated mailbox account connects your calendars cleanly and keeps working through password and policy changes.
Direct connection
Connect a room with its own credentials, the shortest path to a live display.
Client Credential (RBAC)
Register an app in Microsoft Identity and grant scoped access with PowerShell. Advanced, and the most practical way to add hundreds of resources.
From admin to wall.
Create the displays in your dashboard, then pair each tablet with a display key from the portal, or a sign-in on the device itself if you'd rather your calendar data never left it. Rolling out a whole office? MDM turns it into a single push.
- 1
Create your displays
Add displays in the Meeting Room 365 admin, one at a time or in bulk for a whole floor.
- 2
Pair each tablet
Type the display key from your admin portal — or sign in with Microsoft on the tablet itself. Either way it’s one screen.
- 3
Push with MDM Optional
Managing a fleet? Push one AppConfig key to every tablet and assign displays from the portal, without touching each device.
- 4
Mount your hardware
Stick the tablets by the door. Any iOS, Android, Fire or Windows device works.
Make every door yours.
Themes and deeper customization: colors, logos, languages, even custom CSS, JS and video backgrounds. Tune booking rules, check-in, and exactly what each display shows.
- Dozens of themes & full Theme Builder
- Custom CSS, JS & video backgrounds
- Booking rules, check-in & 16 languages
Open the doors, then get smarter.
Two last moves: tell people how to book, and let the data tell you what to do next.
Share your booking policy
Let your team know how rooms work now: tap to book at the door, check in to keep it, auto-release no-shows. A short note is usually all it takes.
Decide with analytics
See which rooms run hot and which sit empty, then right-size your spaces by adding a board where demand spikes and repurposing what nobody books.
The whole project, in order.
Everything above on one checklist. Faint items are optional, depending on your tenant and how big you're rolling out.
- Create resource mailboxes
- Reset room mailbox passwords
- Create workspaces for desks
- Build Room Lists
- Run Room Finder script
- Choose a connection method
- Service user (recommended)
- Direct or RBAC if you prefer
- Handle MFA if enforced
- Create displays in the admin
- Pair tablets with display keys
- Push AppConfig via MDM
- Mount the hardware
- Customize themes & features
- Set booking rules & check-in
- Share your booking policy
- Review utilization analytics
Put a display on a door
this afternoon.
Download the app and try a live display, no signup required. When you're ready to roll out the rest, start a free trial and work through the plan.