---
title: "Use Case: Multi-Room Status Board"
summary: Show live availability for many meeting rooms on one lobby or floor display — no extra licence fee for the board itself.
lastReviewed: 2026-06-10
products:
  - status-boards
status: published
---

# Multi-Room Status Board

Someone walks into your lobby and asks, *"Is there a free room on this floor?"* A **status board** answers that in one glance — every room's availability on a single screen, refreshed from your live calendar data.

Meeting Room 365 **status boards** are **read-only flight boards** for lobbies, reception areas, and floor landings. They complement [room displays](../room-displays/index.md) at each door; they do not replace them.

## The scenario

| You have… | You want… |
|-----------|-----------|
| Dozens of meeting rooms on a floor or wing | One screen that shows **which rooms are free right now** |
| Room displays (or licensed rooms) in Admin | A lobby TV that **summarizes** them — without booking from the wall |
| Visitors or employees scanning for space | Clear availability colors, optional privacy for meeting titles |
| Maybe no tablet at every door yet | A board that still works via **Offline Displays** in Admin |

**Pricing:** Status boards have **no additional subscription fee**. You pay for **licensed meeting rooms** (room displays) — typically **$9/month or $99/year per room**. The board display itself is free to add. See [Pricing and billing](../pricing-and-billing.md).

## Who this fits

- **Corporate lobbies** where people hunt for an open huddle room without opening Outlook
- **Campus floors** with a landing monitor showing the whole wing
- **Pilot rollouts** — license rooms in Admin and show a lobby board **before** tablets are mounted outside every door
- **Privacy-conscious workplaces** that need "Reserved" instead of meeting subjects on a public screen

**Not a fit** if you need **walk-up booking from the lobby screen** — booking stays on each room's [door display](../room-displays/booking-actions.md). Status boards are **view-only** by design.

## What you deploy

```text
Room displays (data)  →  Status board URL  →  Lobby TV / browser
        │                        │
   calendar sync              read-only summary
```

1. **Room displays in Admin** — One per meeting room you want on the board (Microsoft 365, Google Workspace, Exchange, or Dibs). These are the **data sources**.
2. **Status board display** — **New Display → Status Board Display** in [admin.meetingroom365.com](https://admin.meetingroom365.com). Pick a theme, branding, sort order, and which rooms to include.
3. **Lobby hardware** — Paste the board **URL** into a TV browser, Windows kiosk, ChromeOS signage extension, or the Meeting Room 365 kiosk app with the board's **display key**.

Full product guide: [Status boards](../status-boards/index.md).

## Typical rollout

### Floor 4 lobby monitor

1. Create room displays for each conference room on Floor 4 (or use **Offline Displays** to include rooms even before door hardware ships).
2. Create a status board; set **Group name** to `Floor 4` or select rooms explicitly in **Offline Displays**.
3. Choose theme **v4** (default) or **Madison** / **Theodore** for a designer layout.
4. Enable **Privacy** or **Hide meetings** if the screen faces a public lobby.
5. Copy the URL from **View Display** → open full-screen on the lobby TV.

Employees see green/red (or yellow/green duration cues on newer themes), room names, and how long each room stays free. When someone **instant-reserves** or **ends early** at a door tablet, the board can reflect that on the next refresh.

### No tablet at every door yet

Use **Offline Displays** in Admin: pick which room display records belong on the board **without** requiring a live kiosk outside each room. Common for **flight boards** where IT licenses rooms centrally and only mounts signage in the lobby.

## Capabilities teams use most

| Need | Approach |
|------|----------|
| Whole floor on one screen | **Group name** or **Offline Displays** filter |
| Hide sensitive meeting titles | **Privacy** (Madison/Theodore) or **Hide meetings** (v2–v4) |
| Portrait-mounted TV | **Rotate** 90° in Admin or `?rotate=` on the URL |
| Brand the lobby | Logo + brand color on the Status Board tab |
| Wayfinding map | Related: [floor maps](../room-displays/floor-maps.md) use the same aggregation model |
| Many rooms, one monitor | Auto-scroll (v2–v4) or page rotation (Madison/Theodore) |

## Status board vs other products

| Product | Where | What it does |
|---------|-------|--------------|
| **Room display** | Outside each room | Live status + walk-up booking |
| **Status board** | Lobby / floor | Multi-room **read-only** availability |
| **Meeting Room TV** | Inside conference room | Join Teams/Meet/Zoom on the TV — **not** a lobby board |
| **Visitor kiosk** | Reception | Guest check-in — separate product |

Do **not** open a Meeting Room TV display key on a lobby TV for a status board — TV keys need the Auto Attendant extension. Status boards are a **URL** or status-board display key.

## Quick start

1. Sign in at [admin.meetingroom365.com](https://admin.meetingroom365.com).
2. Ensure **room displays** exist for the rooms you want summarized.
3. **New Display → Status Board Display** → configure theme and room filter.
4. **View Display** → copy URL → full-screen on lobby hardware.
5. Try the public demo key `statusboard` on the [status board marketing page](https://www.meetingroom365.com/statusboard) before you commit.

## Related guide pages

- [Status boards overview](../status-boards/index.md)
- [Room displays](../room-displays/index.md)
- [Calendar connections](../room-displays/calendar-connections.md)
- [Floor maps](../room-displays/floor-maps.md)
- [Pricing and billing](../pricing-and-billing.md)