---
title: Status Boards
summary: Multi-room availability boards for lobbies and floors — aggregate many meeting rooms on one display.
lastReviewed: 2026-06-09
products:
  - status-boards
status: published
---

# Status Boards

Status boards show live availability for many meeting rooms on a single screen — ideal for lobbies, reception areas, and floor landings where people need to find an open room quickly. Each board pulls data from your [room displays](../room-displays/index.md) and refreshes automatically. Status boards are **read-only**: they help people see what is free, not book from the wall.

Create and configure boards in the [admin portal](https://admin.meetingroom365.com). There is **no additional charge** for status boards; billing applies to licensed meeting rooms only.

## Overview

Status boards are **summary displays** — sometimes called **flight boards** — that show many rooms at once for a **location** (floor, wing, or building). The same summarization idea powers **[map displays](../room-displays/floor-maps.md)**: one screen aggregates live state from the room displays you choose, rather than connecting to calendars on its own.

A status board answers one question at a glance: *which rooms are available right now, and for how long?* The mental model is **digital signage**: configure the board in Admin, copy a **display URL**, and open that URL wherever you run signage — a TV browser, a ChromeOS extension, a third-party player, or a Meeting Room 365 **kiosk app** on a tablet.

Typical setup:

1. Create **room displays** in Admin for each meeting room you want summarized (Microsoft 365, Google Workspace, Exchange, or Dibs) — these are the data sources.
2. Click **New Display** → **Status Board Display**, name it, and create.
3. On the **Status Board** tab, pick a theme, branding, sorting, and privacy options.
4. Set **Group name** and/or **Offline Displays** to control which rooms appear (see below).
5. Click **View Display** in Admin and copy the board URL — or enter the **display key** on a kiosk tablet (see [Deployment](#deployment)).

You do **not** need a working tablet outside every room for the board to work. **Offline Displays** lets you pick which room displays to include in the summary even when no kiosk hardware is deployed at the door — configured directly in the admin portal.

Boards update on a regular schedule (at least every few minutes). Changes from walk-up booking, instant reserve, and end-early actions on room displays can appear sooner.

## Display URL — digital signage model

Every status board is a **URL** you copy once and paste into whatever plays it full-screen:

```
https://statusboard.meetingroom365.com/{theme}/?key={your-display-key}
```

The `{theme}` path matches your **Theme Version** in Admin (`madison/`, `theodore/`, `v4/`, `v3/`, or root for v2). Admin's **View Display** action builds the correct URL for you.

| Where to paste the URL | Typical use |
|------------------------|-------------|
| TV or mini-PC browser | Lobby monitor, kiosk mode, always-on Chrome/Edge |
| [Meeting Room 365 signage Chrome extension](https://chromewebstore.google.com/detail/meeting-room-365-signage/oafkapchndhdfnagjmpmdhjjokielkhj) | ChromeOS managed devices |
| Third-party digital signage platform | Any player that accepts a web URL |
| MDM **display URL** field | Push the full URL to fleet-managed tablets (same pattern as room displays) |

**URL query parameters** can override Admin settings on a per-screen basis — useful when one board config serves multiple physical displays with different rotation, sorting, or privacy. Many options were implemented as URL params first and later exposed in the Admin GUI; both paths remain supported. See [URL parameter overrides](#url-parameter-overrides) and the [customization help article](https://www.meetingroom365.com/en/article/customizing-your-status-board-display-18fmpxb/).

Copy the deployment URL from Admin's **View Display** action. When display lock is enabled, Admin provides the URL to use on signage devices.

## Deployment

### Browser and digital signage (most common)

Copy the URL from **View Display** and open it full-screen on your lobby hardware. No proprietary player is required — if the device runs a modern browser, it can run a status board.

**Windows 11 without MDM:** **Settings → Set up a kiosk (assigned access)** with **Microsoft Edge** in digital-signage mode and your board URL is a common lobby path — URL-only, no extension required. **Chromebox** teams often use the [Meeting Room 365 signage Chrome extension](https://chromewebstore.google.com/detail/meeting-room-365-signage/oafkapchndhdfnagjmpmdhjjokielkhj).

Common targets: Windows mini-PC (Edge kiosk URL), Chromecast or Chromebit, Android TV or Fire TV in a browser, Raspberry Pi signage, and commercial panels with a built-in browser.

> **Meeting Room TV** in the same room is different — it needs the **Auto Attendant extension**, not Edge URL-only kiosk. See [Meeting Room TV](../meeting-room-tv/index.md).

### Native kiosk apps (iOS, Android, Amazon Fire)

Status boards also load in the same **Meeting Room 365 kiosk apps** used for [room displays](../room-displays/hardware-and-devices.md):

1. Create the status board in Admin and note the **display key** (or full URL).
2. Install the kiosk app on the tablet or signage device.
3. Enter the **display key** at setup — the app detects a status-board display and opens the correct `statusboard.meetingroom365.com` URL with your theme.
4. For MDM fleets, provision `displayKey` (or the full `displayUrl`) via AppConfig — same as room displays.

This is **not** the Meeting Room TV product — TV display keys show an error in the tablet app. Status boards and room displays share the kiosk shell; the app routes by display type.

### ChromeOS extension

Install the [Meeting Room 365 signage extension](https://chromewebstore.google.com/detail/meeting-room-365-signage/oafkapchndhdfnagjmpmdhjjokielkhj) and point it at your board URL or key.

### Demo preview

For a hands-on preview without signing up, try the public demo key `statusboard` on the [status board marketing page](https://www.meetingroom365.com/statusboard).

## Themes and layouts

Meeting Room 365 offers five theme versions today, with **newer layouts added over time** as designers explore better ways to summarize availability on large screens. Choose **Theme Version** on the Status Board tab in Admin. You can switch at any time without recreating the display.

**New boards default to v4** — the current recommended layout. Older themes (v2, v3) remain available; **Madison** and **Theodore** are the newest designer-driven layouts and preview where the product is heading.

| Theme | Look and feel | Theme mode | Layout options |
|-------|---------------|------------|----------------|
| **v4** (**default**) | Modern framed layout with stronger visual hierarchy | Light or dark | **Edge** (full-bleed) or **Inset** (card-style frame) |
| **v2** | Classic multi-column list with room name, status, meeting details, and description | Light or dark (room tiles) | Column visibility toggles (see below) |
| **v3** | Refreshed column layout — same information density with updated styling | Light or dark | Column visibility toggles |
| **Madison** | Calm card grid; optional day-timeline strip on each card | **Auto**, light, or dark — Auto follows time of day | Card width (density); show/hide timeline |
| **Theodore** | Traditional ruled-row "departures board" with live progress on in-session meetings | **Auto**, light, or dark | Header location line; show/hide progress bar |

### Availability colors

| Theme generation | Color behavior |
|------------------|----------------|
| **v2, v3, v4** | Semantic green/red (or brand accent for occupied when brand color is set) |
| **Madison, Theodore** | **Yellow / green** duration-based availability (short vs. longer open windows), plus optional **brand color = occupied** with **unhighlighted = available** |

Madison and Theodore's brand-color pattern is the direction for **future themes** as new designer layouts ship.

**Branding** (all themes): set **Brand color** (hex) on the Status Board tab. Upload a **logo** on the Images tab. Madison and Theodore also expose **Header title** and **logo** fields on the Status Board tab; other themes use the display name as the header title.

**Theodore-only:** **Header eyebrow (location)** — a subtitle line such as "Meeting Rooms · Floor 4" above the main title.

**Custom CSS** is possible but **not routine** for status boards — Meeting Room 365 usually writes CSS via [support](mailto:support@meetingroom365.com) to solve a specific visual problem rather than handing customers a blank stylesheet to build their own theme. Same-day support is typical.

**Localization:** translation overrides are **generally self-service** (same approach as room displays); contact support if a string or locale gap needs a hand.

## Privacy and display options

Status boards can show as much or as little meeting detail as your workplace policy allows.

| Option | What it does | Available on |
|--------|--------------|--------------|
| **Privacy** | Replaces meeting titles with "Reserved" | Madison, Theodore |
| **Hide meetings** | Removes meeting titles and details from the board | v2, v3, v4 |
| **Hide organizers** | Hides organizer names | All themes |
| **Hide description** | Hides room description text | v2, v3, v4 |
| **Hide location** | Hides per-room location labels | v2, v3, v4 |
| **Hide statuses** | Hides availability indicators | v2, v3, v4 |

Use **Privacy** or **Hide meetings** when the board is visible to visitors or in open lobbies. Combine with **Hide organizers** when attendee names should not appear on a shared screen.

**Show multiple** (all themes): when enabled, each room row can cycle through additional current or upcoming meetings — useful when rooms have back-to-back bookings.

**24-hour time format** (Date & Time tab): switch between 12-hour and 24-hour clocks.

**Truncate length**: limit how many characters of a meeting title appear before ellipsis (helpful on narrow screens).

**Rotate** (0°, 90°, −90°, 180°): rotate the entire board for portrait-mounted monitors that do not support hardware rotation. Also available as `?rotate=` on the display URL.

## URL parameter overrides

Admin settings are the source of truth, but **query parameters on the display URL override** them for that screen. This is the original configuration model and remains fully supported — handy for one-off tweaks, MDM-provisioned URLs, or testing without saving to Admin.

| Parameter | What it does |
|-----------|--------------|
| `key` | Display key (required for live data) |
| `domain` | Tenant domain override (common for Exchange) |
| `locationKey` | Group name filter (same as Admin **Group name**) |
| `localKeys` | Comma-separated room display keys (Offline Displays overlay) |
| `brandColor` | Header accent color (hex) |
| `logo` | Logo image URL |
| `theme` | `light`, `dark`, or `auto` (Madison/Theodore); `theme=inset` is a v4 shorthand for dark + inset layout |
| `layout` | v4 only: `edge` or `inset` |
| `sortby` | `location`, `meeting`, `status`, `time`, or combined (e.g. `locationstatus`) |
| `rotate` | `90`, `-90`, or `180` |
| `scroll=no` / `noScroll` | Fit all rooms on one screen (disable scroll/pagination) |
| `showMultiple=no` | Disable cycling extra meetings per row |
| `meetings=0` / `hideMeetings` | Hide meeting titles (v2/v3/v4 privacy) |
| `privacy` | Hide titles as "Reserved" (Madison/Theodore) |
| `descriptions=0` / `organizers=0` / `location=0` / `statuses=0` | Legacy shortcuts to hide columns |
| `truncLength` | Max characters before meeting title ellipsis |
| `twentyfour` | 24-hour clock |
| `rotationSeconds` | Seconds per page (Madison/Theodore pagination) |
| `locale` | Date/time locale for formatting |

For the full parameter list, legacy aliases, and examples, see **[Customizing your Status Board Display](https://www.meetingroom365.com/en/article/customizing-your-status-board-display-18fmpxb/)** in the Support Center.

### Advanced configuration (Admin)

Most options live on the **Status Board** tab. Power users can also edit the **raw JSON** on the display's **Advanced** tab — the same fields the GUI writes (`madison`, `v4`, `localKeys`, `locationKey`, `domain`, `i18n`, `styles`, and others). Contact [support](mailto:support@meetingroom365.com) if you need help with JSON edits. **Offline Displays** is stored as `localKeys` in configuration; the Admin multi-select is the self-service path for that setting.

## Rotation and pagination

When a board has more rooms than fit on one screen, it handles overflow automatically:

- **v2, v3, v4** — rooms scroll through the list on a timer. Turn on **No scroll** to fit every room on one screen (rows shrink to fit).
- **Madison and Theodore** — rooms paginate into pages that rotate automatically. Set **Rotation seconds (per page)** to control how long each page stays visible (default 8 seconds). **No scroll** fits all rooms on a single screen without paging.

**Sort by** controls room order:

| Sort | Behavior |
|------|----------|
| Name (default) | Alphabetical by room name |
| Location | Alphabetical by room name (same as location sort) |
| Status | Available rooms first, then in-session, then closed |
| Meeting | By current or next meeting start time |
| Time | By soonest state change (when a busy room frees up or a free room's next meeting starts) |

## Read-only — no booking from the board

Status boards are **view-only**. People cannot instant-reserve, extend, end early, or check in from a status board screen. Walk-up booking stays on individual [room displays](../room-displays/booking-actions.md) outside each room.

This is intentional: lobby boards are for wayfinding and availability scanning, not touch interaction at scale.

## Connection to room displays

Status boards do not connect to calendars directly. They **summarize** live state from your organization's **room displays** (and Dibs rooms) — the same aggregation model used by [map displays](../room-displays/floor-maps.md).

| Setting | What it does |
|---------|--------------|
| **All rooms** | With no filter, the board can list every meeting-room display in your organization |
| **Group name** | Show only room displays that share the same group — typical for one floor or campus wing |
| **Offline Displays** | **Self-service in Admin** — select exactly which room displays to include in the summary **even when no tablet is running at the door**. Use this for lobby **flight boards** where you license rooms in Admin but only mount a TV in the lobby, not hardware outside every room |
| **Equipment icons** | Icons configured on each room display (Features tab) appear on the board |

Room display records (and licensed meeting rooms on your subscription) must exist in Admin so the board has calendar data. **Status board displays themselves are not counted toward room licensing.**

For calendar connection details, see [Calendar connections](../room-displays/calendar-connections.md).

## Supported / not supported

| Supported | Not supported |
|-----------|---------------|
| Unlimited status boards per organization at no extra fee | Booking, extend, end-early, or check-in from the board |
| Microsoft 365, Google Workspace, Exchange (EWS), and Dibs room displays as data sources | Direct calendar connection on the board itself (always via room displays) |
| Five theme versions (v4 default; Madison and Theodore newest) | DisplayJoy-branded products (separate product line) |
| Group filtering by floor, wing, or campus | Visitor check-in kiosk flows (see [Visitor management](../visitor-management/index.md)) |
| Privacy and column-hide options for meeting details | In-room video-call join (see [Meeting Room TV](../meeting-room-tv/index.md)) |
| Portrait rotation, sorting, pagination, and brand color | Per-room walk-up actions (those live on room displays) |
| Browser, digital signage URL, ChromeOS extension, and kiosk apps (iOS/Android/Fire) | Meeting Room TV / Auto Attendant (separate product — see [Meeting Room TV](../meeting-room-tv/index.md)) |
| Offline Displays selector for lobby-only / flight-board setups | |
| URL query parameters to override per-screen settings | |
| Raw JSON on Admin **Advanced** tab for power users | |
| Equipment icons from room display configuration | |
| Display lock — copy deployment URL from Admin (same concept as room displays) | |

## Hardware and deployment

See [Deployment](#deployment) above for the full picture. In short: copy a **URL** or enter a **display key** on any supported player.

| Method | Notes |
|--------|-------|
| **Browser on TV / PC** | Simplest path — paste URL, go full-screen |
| **Kiosk apps** (iPad, Android, Fire) | Enter display key; app routes to `statusboard.meetingroom365.com` |
| **ChromeOS signage extension** | Managed Chromebooks and Chromeboxes |
| **MDM** | Push `displayKey` or full `displayUrl` via AppConfig |
| **Chromecast / streaming sticks** | Browser-based; paste URL in kiosk browser |

Copy the URL from **View Display** in Admin, or provision the key through your MDM. Status boards do not require Meeting Room 365 proprietary hardware.

## Best fit for

- **Corporate lobbies and reception areas** where employees and visitors need to spot an open room without touring the floor
- **Lobby flight boards** — one TV summarizing many rooms via **Offline Displays**, without a tablet at every door
- **Multi-floor campuses** with one board per building wing or floor (group names or Offline Displays)
- **Workplace teams** that already run Meeting Room 365 room displays and want a free overview screen alongside them
- **Organizations emphasizing findability** — sort by status to surface available rooms first, and show equipment icons for video-enabled spaces

## Frequently asked questions

**Do status boards cost extra?**  
No. Meeting Room 365 does not charge for status board displays. You pay for licensed meeting rooms (room displays), not for overview boards.

**How many status boards can I create?**  
There is no limit.

**Can I use a status board without mounting hardware on every room?**  
Yes — that is the common **flight board** pattern. Create room displays in Admin (for calendar data and licensing), then on the status board set **Offline Displays** to choose which rooms to summarize. No kiosk is required outside each room; only the lobby TV (or map display) runs the summary UI.

**Which theme should I pick?**  
New boards default to **v4**. **Madison** and **Theodore** are the newest designer layouts (yellow/green duration colors, auto light/dark, brand-color occupied mode). Older v2/v3 remain if you prefer a classic list. New television-oriented themes will continue to ship over time — try previews in Admin before deploying.

**How often does the board refresh?**  
At least every few minutes under normal operation. Some changes — such as a meeting ended early or an instant reservation on a room display — can propagate faster.

**Can people book a room from the status board?**  
No. Booking actions happen on [room displays](../room-displays/booking-actions.md) outside each room.

**I'm on Exchange (EWS) and my rooms don't appear.**  
The board may need its tenant domain aligned with your room displays' tenant domain. This often differs from your email domain. Contact [support](mailto:support@meetingroom365.com) if rooms are missing after setup.

**Can I hide meeting subjects in the lobby?**  
Yes. Use **Privacy** (Madison/Theodore) or **Hide meetings** (v2/v3/v4). Add **Hide organizers** if names should not appear either.

**I need a customization I don't see in Admin.**  
**Translations** are generally self-service via `i18n` in the **Advanced** tab (see [localization help](https://www.meetingroom365.com/en/article/how-to-localize-your-status-board-display-pis9i9/)). **URL parameters** can override many visual and privacy settings per screen. **Custom CSS** on status boards is available but not routine — support usually writes CSS to solve a specific problem rather than customers building a full theme in a stylesheet alone.

**Can I run a status board on an iPad kiosk app?**  
Yes. Enter the status board **display key** in the Meeting Room 365 kiosk app (same apps as room displays). The app loads the board on `statusboard.meetingroom365.com` with your configured theme.

## Related guides

- [Meeting room displays](../room-displays/index.md) — per-room signage, calendar sync, and walk-up booking
- [Use case: Multi-room status board](../use-cases/multi-room-status-board.md) — scenario-focused overview
- [Use cases](../use-cases/index.md) — find the right Meeting Room 365 product for your office
- [Getting started](../getting-started.md) — trial, prerequisites, and first display setup