---
title: Meeting Room 365 Guide
summary: The complete guide to Meeting Room 365 — room displays, status boards, Meeting Room TV, visitor kiosks, desks, widgets, and administration.
lastReviewed: 2026-06-10
products:
  - platform
status: published
---

# Meeting Room 365 Guide

Meeting Room 365 helps organizations manage meeting rooms and lobbies with digital displays, multi-room status boards, in-room video-call join, visitor check-in, desk directory, and embeddable intranet widgets — under one organization with **Microsoft 365 or Google Workspace SSO included**.

**New here?** Start with [Getting started](./getting-started.md) or pick a scenario in [Use cases](./use-cases/).

## Where to sign in

Meeting Room 365 uses two web portals for different jobs — **the same Microsoft 365 or Google Workspace account** works in both, plus native apps when staff sign-in is required. Organizations are matched by **SSO tenant identifier** or **verified email domain**, not a separate Meeting Room 365 password directory.

| Portal | URL | Purpose |
|--------|-----|---------|
| **Admin** | [admin.meetingroom365.com](https://admin.meetingroom365.com) | Organizations, billing, room displays, status boards, devices, analytics, and IT configuration |
| **Visitors** | [visitors.meetingroom365.com](https://visitors.meetingroom365.com) | Invites, visitor check-in history, and day-to-day visitor workflows for receptionists and anyone in your company |

IT and workplace teams usually live in **Admin**. Receptionists, office managers, and employees sending or managing visitor invites use **Visitors**. Identity is **delegated** to your existing IdP — see [Administration — Sign-in and identity](./administration/index.md#sign-in-and-identity).

## Product line

| Product | What it does |
|---------|--------------|
| [Room displays](./room-displays/) | Calendar-connected signage outside each meeting room — live status and walk-up booking |
| [Status boards](./status-boards/) | Multi-room availability overview for lobbies and floors (read-only) |
| [Meeting Room TV](./meeting-room-tv/) | One-tap join for Teams, Meet, and Zoom on the in-room TV |
| [Visitor management](./visitor-management/) | Lobby kiosk check-in, invites, badges, and wallet passes ([Visitors portal](https://visitors.meetingroom365.com)) |
| [Desks & places](./desks-and-places/) | Microsoft 365 desk and room directory, Room Finder enrichment, floor maps |
| [Widgets](./widgets/) | Schedule, directory, and booking-form embeds for intranets and SharePoint |
| [Custom displays & SDK](./sdk/) | Build your own UI, connect the SDK, deploy on a managed kiosk |
| [Administration](./administration/) | Org setup, billing, devices, analytics, privacy controls ([Admin portal](https://admin.meetingroom365.com)) |

## Start here

| Page | Why read it |
|------|-------------|
| [Getting started](./getting-started.md) | Prerequisites, setup flow, trials, and first display |
| [Use cases](./use-cases/) | Match your scenario (M365, Google, lobby board, visitors, video join) |
| [Pricing and billing](./pricing-and-billing.md) | Per-room and per-location pricing, trials, how to pay |
| [FAQ](./faq.md) | Common questions from prospects and IT |
| [Administration](./administration/) | Sign-in, billing, fleet tools, analytics, and privacy toggles |

## Calendar platforms supported

Meeting Room 365 room displays and status boards work with **Microsoft 365**, **Google Workspace**, and **Microsoft Exchange (EWS)**. Rooms without a calendar can use **Dibs** — open reservation without calendar integration.

Visitor host lookup requires **Microsoft 365 or Google Workspace** (not EWS). See [Calendar connections](./room-displays/calendar-connections.md) and [Use cases — By calendar platform](./use-cases/index.md#by-calendar-platform).

## Security and privacy

Meeting Room 365 reduces attack surface by design: **no calendar content stored**, **delegated staff SSO**, **anonymized internal analytics** in EU Sovereign datacenters, optional **IP filtering**, per-display privacy toggles, and native kiosk apps with optional **calendar on the device**. See [Administration — Data and privacy](./administration/index.md#data-and-privacy), the [Trust Center](https://www.meetingroom365.com/security), and [Native apps and privacy by design](./room-displays/hardware-and-devices.md#native-apps-and-privacy-by-design).

## Support and customization

Meeting Room 365 is built to be configured for real offices — not just out-of-the-box defaults. If you need something you cannot find in the admin portal (custom CSS, scripts, e-ink or esign setup, floor map links on a theme, brightness rules, hidden options, or one-off tweaks), **contact [support](mailto:support@meetingroom365.com)**. The team typically sets up custom configuration **the same business day**.

This applies across the product line: room displays, status boards, visitor kiosks, and Meeting Room TV.

## Use this guide with AI assistants

Want ChatGPT, Claude, Copilot, or a custom bot to answer questions about Meeting Room 365 — what it does, how to configure it, supported calendars, pricing, and limits?

**Copy the block below** into your assistant’s instructions (or the start of a new chat). Then ask product questions in plain language.

```text
You are an expert solutions consultant for Meeting Room 365 (meeting room displays, status boards, Meeting Room TV, visitor kiosks, and Microsoft 365 desks/places). Answer only from the official product guide. When unsure, say so and suggest contacting support@meetingroom365.com.

Primary documentation:
- Guide index (markdown): https://www.meetingroom365.com/product-guide-md/index.md
- Full page list for agents: https://www.meetingroom365.com/llms.txt

Fetch markdown URLs from llms.txt before answering capability, configuration, or "supported / not supported" questions. Prefer published guide pages over marketing copy. Do not invent admin toggles or APIs. Use the product name "Meeting Room 365" (not "MR365").
```

**Entry points**

| For | URL |
|-----|-----|
| Single starting page (markdown) | [product-guide-md/index.md](https://www.meetingroom365.com/product-guide-md/index.md) |
| Complete list of guide pages | [llms.txt](https://www.meetingroom365.com/llms.txt) |
| Human-readable browsing | [/product-guide/](/product-guide/) (this page) |

**Tips:** If your assistant can browse the web, give it the `llms.txt` URL first — it lists every guide page as markdown. For a Custom GPT or Claude Project, paste the prompt above into **Instructions** and add `llms.txt` as a reference URL. When building an internal bot or RAG pipeline, treat `/product-guide-md/*.md` as the canonical source files.