Themes and Customization for Room Displays

Meeting Room 365 includes branding and layout customization at no extra charge. Most changes apply instantly from the admin portal; some (like display scale) require a tablet restart.

Configure appearance under the Style tab and Description tab when editing a display at admin.meetingroom365.com.

Theme generations

Meeting Room 365 offers three theme generations. Pick one per display in the Theme Editor.

Generation	Status	Summary
v2 Theme	Default legacy	Basic themes, broad CSS customization, best compatibility with older devices
v3 Theme	Recommended	Simpler setup, timeline/time-grid/calendar views, collapsible upcoming meetings
SDK Theme	Preview	Modern designer-built themes with per-theme options (Signal, Cumulus, Meridian, Reykjavik, Magnolia, Atrium)

The Theme Editor includes a live preview iframe. SDK themes are labeled as a preview release in the admin portal — options may expand over time.

To replace the entire UI with your own hosted app (not just pick a preset theme), use a Custom display and the Custom displays & SDK guide.

SDK themes

Six SDK themes are available when SDK Theme is selected:

Theme	Notable options
Signal	Accent (lime, cyan, amber, magenta, mint, violet); density (minimal, full)
Cumulus	Accent (cumulus, sage, iris, dark); density (minimal, regular, informative); subtitle; hide "I'm" prefix
Meridian	Accent (amber, cobalt, sunset, terminal); density (compact, regular, comfy); room zone label; help text; hide schedule
Reykjavik	Accent hue (0–360°); density (compact, spacious)
Magnolia	Density (compact, regular, informative); amenities line
Atrium	Timeline mode (rail, right strip, side pane, bottom, overlay); status-bound background; background image or video

Only Atrium supports a custom background image or video among SDK themes. Built-in animated background presets (sphere, aurora, earth orbit, and others) are available in the theme editor.

Legacy themes (v2 and v3)

v2 theme styles

Choose one layout when v2 Theme is active:

Minimalist — latest v2 layout with common options
Split — simplified; does not show upcoming meetings
Status-bound — background color shifts with occupied/available state
Glass — glassmorphism styling
Default — full-featured classic v2
Existing — preserves your current custom CSS without overwriting

v2 supports the richest custom CSS workflow.

v3 theme options

When v3 Theme is active, additional toggles include:

Show Timeline — schedule rail on the right
Enable Time Grid — time-grid view instead of timeline
Enable Calendar View — month calendar view
Show Status-bound Background — background syncs to room state
Show Status Bars — colored bars indicating availability

Custom CSS for v3 is stored separately from v2 (v3Styles vs classic styles in the admin editor).

Branding options

Available on the Style and Description tabs:

Option	Description
Logo	Upload or paste a logo URL; optional logo width
Background image	JPEG or PNG; optional fullscreen cover mode
Animated background	Video or HTML background URL
Room photo	Photo shown on schedule-related views
Email logo	Horizontal white logo for notification emails
Message banner	Short text displayed atop the screen (Description tab)
Room metadata	Name, location, description, capacity
Equipment icons	Icon set describing room amenities (e.g. video, Wi‑Fi, TV)
Brand color	Used on status-board-style elements where applicable

Custom CSS

The CSS & Custom Styles editor accepts overrides for v2 or v3 displays. Use browser developer tools against a preview display to test selectors, then paste CSS into the editor and save.

Marketing materials also reference custom scripts and modal windows for advanced integrations — contact support for embedded modal flows, custom CSS beyond the editor, or other theme tweaks. These are typically configured the same business day.

Localization

Displays ship with 16 languages out of the box. Configure under the Localization tab:

Setting	Effect
Language preset	English, Spanish, German, French, Dutch, Italian, Polish, Danish, Portuguese, Russian, Estonian, Arabic, Greek, Japanese, Korean, Traditional Chinese, Simplified Chinese, or Custom
Display locale code	Overrides preset (e.g. `en-US`, `ja-JP`)
24-hour time format	24:00 vs 12-hour am/pm
International date format	Day-before-month ordering
Asian date formatting	Locale-specific date strings
Custom i18n JSON	Edit individual UI strings; save to apply

Right-to-left languages are supported. Some translation presets were built for v2 first — you may need to add strings for newer v3 or SDK controls.

Display scale

Scale / Force Display Width (800–1280, default 1024) adjusts element sizing for different screen sizes. Changing scale requires restarting the tablet app.

Supported / not supported

Supported	Not supported
v2, v3, and SDK theme generations	Theme editor inside native kiosk app UI (configure via admin portal)
Six SDK themes with per-theme options	Unlimited arbitrary HTML injection without review (use custom CSS/scripts thoughtfully)
Custom CSS on v2 and v3
16 built-in languages + custom JSON overrides
Logo, background, video, room photo, email logo
Message banner and equipment icons
MDM-provisioned displays still receive theme updates from the cloud

Best fit for

Brand-conscious enterprises that want lobby-grade visuals on every floor without a separate signage vendor
Global offices localizing date formats and UI copy for regional offices
Design-led workplaces piloting SDK themes (Signal, Atrium, Meridian) for a modern aesthetic
Legacy tablet fleets staying on v2 for maximum CSS control and older OS support

Frequently asked questions

Which theme works on old iPads?
iOS 15+ and Android 5.1+ are recommended for new deployments. Very old operating systems may run v2 display themes only — see Hardware and devices.

Do SDK themes cost extra?
No. Customization is included in the standard display subscription.

Can I copy styling to many displays?
Yes. Use Clone Display Properties, location groups, or mass-update tools in the admin portal to apply the same theme to a floor or building.