---
title: Meeting Room Displays
summary: Digital signage outside meeting rooms — live availability, booking actions, themes, and calendar integration.
lastReviewed: 2026-06-08
products:
  - room-displays
status: published
---

# Meeting Room Displays

Meeting room displays show live room status on a tablet or screen mounted outside each room — available, occupied, and upcoming meetings at a glance. Walk-up users can book, extend, or release space without opening Outlook or Google Calendar. IT teams configure everything from the [admin portal](https://admin.meetingroom365.com).

## Key capabilities

| Area | What you get |
|------|----------------|
| Live status | Current and upcoming meetings, availability, and room metadata (name, location, capacity) |
| Calendar sync | Microsoft 365, Google Workspace, Exchange — plus Dibs rooms without a calendar |
| Walk-up booking | Instant reserve, extend, end early, room finder, force check-in, and private mode (where enabled) |
| Branding | Logos, backgrounds, video backgrounds, theme editor, custom CSS, and 16+ languages |
| Hardware | Native kiosk apps for iOS, Android, and Amazon Fire; browser on TVs, PCs, and specialty devices |
| Operations | Message banners, issue reporting, offline/error alerts, brightness scheduling, and IFTTT hooks |

Each capability is toggled per display in the admin portal — you choose what walk-up users can do in each room.

## In this section

- [Calendar connections](./calendar-connections.md) — Microsoft 365, Google Workspace, Exchange, and Dibs
- [Booking actions](./booking-actions.md) — reserve, extend, end early, room finder, check-in, and private mode
- [Themes & customization](./themes-and-customization.md) — branding, SDK themes, legacy layouts, custom CSS, and localization
- [Hardware & devices](./hardware-and-devices.md) — tablets, kiosk apps, LED, e-ink, IFTTT, and brightness scheduling
- [Floor maps](./floor-maps.md) — interactive wayfinding

## Supported / not supported

| Supported | Not supported (core room displays) |
|-----------|-------------------------------------|
| One display per room resource (or Dibs room) | Visitor check-in kiosk flows (see [Visitor management](../visitor-management/index.md)) |
| Touch-first walk-up booking from the display | In-room video call join (see [Meeting Room TV](../meeting-room-tv/index.md)) |
| Multi-room room finder from any enabled display | Multi-room status overview board (see [Status boards](../status-boards/index.md)) |
| Custom branding without extra fees | DisplayJoy-branded products (separate product line) |

## Best fit for

- **Corporate offices** that want Outlook or Google Calendar changes reflected instantly on screens outside every meeting room
- **Facilities and workplace teams** reducing ghost bookings with force check-in and utilization analytics
- **Organizations with mixed calendars** — Microsoft 365, Google Workspace, and on-prem Exchange in the same estate
- **Ad-hoc spaces** using Dibs when a formal room mailbox is not available

## Frequently asked questions

**Do I need a calendar for every room?**  
Most customers connect each display to a room resource mailbox in Microsoft 365 or Google Workspace. Dibs rooms are an alternative for informal spaces that need walk-up reservations without calendar integration.

**Can I try before buying hardware?**  
Yes. Download the kiosk app or open a display URL in a browser during the free trial. See [Getting started](../getting-started.md).

**Where do I manage displays?**  
All configuration lives at [admin.meetingroom365.com](https://admin.meetingroom365.com). Create a display, connect its calendar, customize the theme, then enter the display key in your kiosk app or browser.

**Which theme should I use?**  
v3 is the recommended default for new deployments — simpler setup and a collapsible upcoming-meetings section. v2 remains available for older devices and heavier CSS customization. SDK themes (Signal, Cumulus, Meridian, Reykjavik, Magnolia, Atrium) are available as a preview release with modern designer-built layouts.

**I need a customization I do not see in the admin portal.**  
Email [support@meetingroom365.com](mailto:support@meetingroom365.com). Custom CSS, scripts, e-ink setup, map links, and other tweaks are usually configured the same business day.