---
title: Floor Maps and Wayfinding
summary: Interactive floor maps for meeting room wayfinding — map displays in the admin portal, embedded on room displays, and live availability overlays.
lastReviewed: 2026-06-08
products:
  - room-displays
status: published
---

# Floor Maps and Wayfinding

Floor maps help employees and visitors find meeting rooms on a plan of your office. Meeting Room 365 supports interactive maps in two ways: **standalone map displays** for lobbies and kiosks, and **embedded map links** on individual room displays.

## Overview

### Standalone map displays

**Map** is a display type in the admin portal. When you create a map display, the portal generates a **display URL** for that map — the same way other display types get a key and URL.

Typical setup:

1. Create a **Map Display** (**Add a New Map Display** in the admin portal)
2. Name the map (e.g. "Building A — Floor 3")
3. Open **Launch Map Editor** on the display's admin page
4. Upload a floorplan image and annotate it — mark rooms, workspaces, and zones
5. Install the kiosk app or open the generated display URL on a lobby tablet or TV
6. Live availability colors (**Available** / **Occupied**) overlay on annotated rooms when linked to your meeting room displays

Map displays do not require their own room calendar. They visualize status across the rooms you annotate.

Use cases:

- Lobby **status board** showing the whole floor
- **Kiosk** for wayfinding
- **Embedded** on room displays (see below)

### Maps on room displays

To show a floor map button on a calendar-connected room display:

1. Create a map display (above) and note its URL from the admin portal
2. Add that map URL to the **room display's configuration** so supported themes can open it

Supported themes show a map control (for example a floor-plan button) when the map URL is present. If your theme does not expose a map button yet, **contact support** — map support is typically added for your theme the same business day.

### Floor images in Places

Separately, the **Desks & Places** area of the admin portal lets you upload **floor map images** per building floor. Those images support desk and place wayfinding in end-user booking experiences — complementary to interactive map displays.

See [Desks & places](../desks-and-places/index.md) for workspace-focused wayfinding.

## Map editor workflow

After creating a map display:

1. Go to the display in the admin portal
2. Click **Launch Map Editor** (fullscreen editor)
3. Upload your floorplan (background image on the Style tab if needed)
4. Draw interactive regions and link them to room resources
5. Save — the map publishes to the display key

The editor uses an annotation tool on top of your uploaded floorplan. Room states refresh from Meeting Room 365 availability data.

## Supported / not supported

| Supported | Not supported |
|-----------|---------------|
| Standalone map display type with admin-generated URL | Turn-by-turn GPS navigation |
| Available / occupied overlay on annotated rooms | Automatic floorplan import from CAD without manual annotation |
| Embed map URL on room displays (theme-dependent) | |
| Lobby kiosk or TV deployment of map displays | |
| Floor map images on Places floors (desk/place context) | |
| Same-day theme support for map button when missing | |

## Best fit for

- **Large single-floor footprints** where room numbers alone are not enough orientation
- **Visitor-heavy lobbies** combining a map kiosk with room displays on each door
- **Campuses** with one map display per floor and room displays that link back to the same floorplan
- **Hoteling and flexible seating** environments where people need to see which neighborhoods have open rooms

## Frequently asked questions

**Do I need a map display on every floor?**  
No. One lobby map per floor (or zone) is typical. Individual room displays can link to the same map URL for quick access at the door.

**Does the map require calendar connections?**  
The map display itself does not need a mailbox. Annotated regions pull live status from your existing room displays' calendars.

**How do I link a map to my room display?**  
Create a map display, copy its URL from the admin portal, and contact support to attach it to your room display configuration if you do not see a map field in the admin UI. Supported themes pick up the link automatically.

**My theme does not show a map button.**  
Contact support. Map button support is added for themes on request, typically the same business day.

**Can I use a PDF floorplan?**  
Upload a PNG or JPEG export of your floorplan as the background image, then annotate in the map editor.

## Related

- [Meeting room displays](./index.md) — calendar-connected displays that can link to a floor map
- [Status boards](../status-boards/index.md) — multi-room list views (alternative to geographic maps)
- [Desks & places](../desks-and-places/index.md) — floor images for desk and workspace metadata