How to Propose a New Time in Google Calendar

How to Propose a New Time in Google Calendar
Photo by Gaining Visuals / Unsplash

Google Calendar is one of the greatest online tools to schedule meetings with your coworkers. However, finding an event time that suits everyone is often a challenge that many businesses and organizations face every day.

If you have received a Google Calendar invite, but the time selected does not work for you, then you might suggest a different time to the organizer.

Let’s learn how to propose a new time in Google Calendar by following this quick step-by-step guide.

How to Propose a New Time in Google Calendar Online

The first way to propose a new time in Google Calendar is by going it from the main Google Calendar Web Platform.

When someone schedules an event on Google Calendar, attendees are able to set up a suggested time from the proposal section of the platform. Let’s discover how Google Calendar “Propose New Time” feature works.

Step 1: Open Google Calendar and Click the Event Details

Access your Google account, and go to the online version of Google Calendar.

Surf through the different events, and click on the event name that you want to propose a new date.

By clicking on the event, you will see the Event Details page on a new screen.

Step 2: Select “Propose a New Time”

Under the section that says “Going,” you will see a small arrow icon. Click on it, and select the option that says “Propose a New Time.”

Step 3: Set the New Proposed Time for the Calendar Event

A new page will open - here, you can set your desired time for the upcoming event.

​​Under the “Current Event” option and RSVP, tell the event organizer whether you can assist at that time (Yes), cannot (No), or not sure (Maybe).

Then, edit the new proposed time under “Your Proposal.” You can select an alternative date (day and month) or just set a new proposed time for the meeting.

This option also lets you suggest a different meeting duration (30 minutes, 45 minutes, 1 hour, etc.).

You can write a message by going to the “Add Optional Message” screen.

After writing a short message, review the details of the meeting and click “Send Proposal.”

Step 4: Wait for the Event Organizer to Review Proposed Time

After you click “Send Proposal,” the meeting organizer will receive an email notification regarding your new proposed time.

They can click “Accept” to automatically change the details of the meeting, or select “View on Google Calendar” to thoroughly check the details of the event.

If they click on “View On Google Calendar,” the organizer will be redirected to the Event Details Screen, where they can set a new time Google Calendar or suggest alternative times in case the proposal doesn’t work for most attendees.

If you are proposing a new time for a 1 on 1 meeting, event organizers will change the time based on their availability.

Otherwise, they will need to look at event responses from other attendees in order to set an event time that works for everyone.

How to Propose a New Time in Google via Gmail

If you receive Google Calendar invites directly in your Gmail inbox, you can propose a new Google Calendar meeting time directly via email as well. Follow these three steps to propose a new time in Google Calendar directly from your email.

Step 1: Log Into Your Gmail Account and Open the Event Invitation Email

Log into the Gmail account associated with Google Calendar. Then, look for the Google Calendar invitation email, and open it on your device.

Step 2: Select “More Options” and Click “Propose a New Time”

After opening the email, you will see the details of the Google Calendar event directly from your email.

You can either select “Yes,” “Maybe,” “No,” or “More Options” - click on “More Options” and then select “Propose a New Time.”

Step 3: Propose a New Meeting Time

A new window will open - you will be redirected to the window where you propose a new time on Google Calendar.

Set the new proposed time, write a short message to explain why you would like to set a different time, and click the “Send Proposal” icon to finish the process.

Once again, the event organizer will receive the proposal in their email, and they need to evaluate it.

If the suggested change works for all the attendees, the owner of the meeting might change the Google Calendar organizer to another person or reschedule the meeting for another day.

How to Propose a New Time in Google Calendar App

If you use the Google Calendar App for mobile devices (iOS or Android), then it is worth noting that proposing a new meeting time is easy from it too.

Step 1: Open the Google Calendar App (Android and iOS devices)

Open the Google Calendar App on your mobile device (iOS or Android device) while logged into your account.

If you don’t have the Google Calendar App, you can download it from the Apple App Store (iPhone/iOS) or the Google Play Store (Android).

Step 2: Select the Desired Event and Tap “Propose a New Time”

Look for the desired event and tap on it. By tapping on the event, the details will appear on a new screen.

On the bottom bar, tap the arrow icon, and select “Propose a New Time.”

Step 3: Propose a New Meeting Time and Send the Proposal

Set the details of the new proposal (time, date, and a short message to explain your decision).

After proposing a new time in Google Calendar App, tap the “Send” icon, and the event organizer will receive the notification on their Gmail inbox.

Organizers must ensure that the new proposed time works for every meeting attendee.

Upon denying or accepting the new proposed change, the organizer will forward Google Calendar invitations to other meeting attendees.

Summary: Proposing a New Time Google Calendar

By proposing a new meeting time on Google Calendar, both meeting organizers and attendees can coordinate their duties so meetings and events don’t interfere with each other. This is a quick summary of the topics discussed in this guide:

  1. You can propose a new time in Google Calendar via web by tapping on the Event Name and selecting “Propose a New Time.”
  2. Proposing a new meeting time can also be done from the Google Calendar Mobile App or your Gmail inbox.
  3. Event organizers have to accept or deny the new time proposal for the changes to reflect on the event.