Question 1

How to Add a Meeting Room to Outlook or Office 365 for Free

Accepted Answer

How to Add a Meeting Room to Outlook or Office 365 for Free

How to add a meeting room to Outlook & Office 365 for Free

If you’ve been a part of an organization with Meeting Rooms integrated into Outlook and Office 365, you know how easy and convenient it is to manage and book conference rooms right from your Outlook or mobile calendar.

To do this, you can take advantage of a feature hidden-away in your Office 365 account called Resource Mailboxes.

Resource Mailboxes get their own email address @ your domain, and can be added to your Office 365 organization without any additional licenses (so, they’re free). They will appear as Meeting Rooms or Locations in Outlook, and contain some pre-configured logic to automate the process of accepting / declining reservations (on a first-come, first-served basis), to avoid double-booking.

You can read more here: https://support.office.com/en-us/article/Room-and-equipment-mailboxes-9f518a6d-1e2c-4d44-93f3-e19013a1552b

But how do you get those rooms to show up in Outlook? Just follow this simple guide.

In a hurry? We also cover the entire process in this short video.

1. Log into your Office 365 Admin Portal.

Log into portal.office365.com, and navigate to your Admin Portal. You can access the admin portal from the waffle menu.

2. Create a new meeting room.

To get star

Question 2

Getting Started Guide for Office 365

Accepted Answer

Getting Started Guide for Office 365

Setting up your first meeting rooms for Office 365

Default display

In this article, we'll cover the entire process for setting up Meeting Room displays for Office 365. The first portion of this guide occurs in the Office 365 Admin Portal. So, if you rely on another IT administrator to manage your Office 365 tenant, you'll want to include that person for step 1.

Project Outline:

Create Room Resource Mailboxes in Office 365
Create Meeting Room Displays in Meeting Room 365
Set up hardware in your office

Step One: Create Room Resource Mailboxes in Office 365

The first (and most complicated) step is to create your resource mailboxes in Office 365. Each meeting room in your space will need to be assigned a Resource Mailbox from the Office 365 Admin Portal.

This gives it a unique email address and calendar, which will accept and manage meeting invites on behalf of your room.

${youtube}Setting up

The tricky part is at the end: you will need to perform a password reset to retrieve (or create) a password for each resource mailbox.

An in-depth guide can be found here.

Step Two: Create Meeting Room Displays in Meeting Room 365

Next, you will create your Meeting Room displays in Meeting R

Question 3

Getting Started Guide for Exchange Users

Accepted Answer

Getting Started Guide for Exchange Users

Setting up your first Meeting Room Displays on Microsoft Exchange

In this article, we'll cover the entire process for setting up Meeting Room displays for Office 365. The first portion of this guide occurs in the Office 365 Admin Portal. So, if you rely on another IT administrator to manage your Office 365 tenant, you'll want to include that person for step 1.

Project Outline:

Create Room Resource Mailboxes in Exchange
Test Exchange Credentials using the Meeting Room 365 app / Exchange
Create Meeting Room Displays in Meeting Room 365
Set up hardware in your office

Step One: Create Room Resource Mailboxes in Exchange

a. Configure a Resource Mailbox

The easiest way to configure a new Resource Mailbox for Exchange 2007–2016 is via Exchange Management Shell. Alternatively, Exchange Management Console (EMC) provides an interface for creating resource mailboxes.

If you're on hosted exchange (Godaddy, Rackspace, etc.), steps may vary.

Follow https://technet.microsoft.com/en-us/library/jj215781(v=exchg.160).aspx to see instructions on creating a Resource mailbox on Exchange 2013/2016.

Alternatively, follow https://technet.microsoft.com/en-us/library/bb124952(v=exchg.141).aspx to see instructions on creating a Resource Mailbox on Exchange 2007/2010.

**b. Configure Resou

Question 4

Getting Started Guide for G Suite

Accepted Answer

Getting Started Guide for Google Workspace

Setting up your first meeting rooms for Google Workspace

In this article, we'll cover the entire process for setting up Meeting Room displays for Google Workspace. The first half of this process occurs in the Google Workspace Admin Console. So, if you rely on another IT administrator to manage your Google Workspace tenant, you'll want to include that person for steps 1-3.

Project Outline:

Create a Google Workspace Service User Account in the Google Workspace Admin Console
Create Resource Calendar(s) in the Google Workspace Admin Console
Share Calendars with your Service User
Set up Meeting Rooms in Meeting Room 365
Set up hardware in your office

Step One: Create a Service User in the Google Workspace Admin Console

The first step is to create a Google Workspace service user, which can read your resource calendar data on behalf of Meeting Room 365 (i.e. calendars@yourdomain.com or mr365@yourdomain.com , etc.).

This user will need to be (at minimum) a limited admin, usually a Service Admin.

This process takes place in the Google Workspace Admin Console, and a detailed guide can be found here.

Step Two: Create Resource Cal

Question 5

Android Tablet Setup Guide

Accepted Answer

| This guide covers device setup after you have installed and configured the Meeting Room 365 app. If you have not yet gotten to this step, check out our Getting Started Guides.

Provision Tablets

First, you will need to setup your tablet to act as a meeting room display. We support native apps for most devices on Android, and you can also use any device with a Web Browser, in full-screen mode.

Enable Developer Options

| This step is no longer required for users on app version 1.0.23 or later. The device will not sleep while the Meeting Room 365 app is open.

First, you’ll need to enable developer mode for your tablet, so you can complete the next step. To do this, navigate to your Build Options screen under Settings.

Stock Android: Settings > About phone > Build number Samsung Galaxy S5: Settings > About device > Build number **LG G3: **Settings > About phone > Software information > Build number HTC One (M8): Settings > About > Software information > More > Build number

Once you’ve found the Build number section of the settings, tap on the section 7 times. After two taps, a small pop up notification should appear saying “you are now X steps away from being a developer” with a number that counts down with every additional tap.

Set your device to never sleep when plugged in

| This step is no longer required for users on app version 1.0.23 or later.

Next, under develo

Question 6

Display shows organizer’s name instead of subject

Accepted Answer

Display shows organizer’s name instead of subject

Solution to a common Office 365 & Exchange Resource Mailbox Issue

In Office 365 & Microsoft Exchange, by default, your resource mailbox won’t show your Meeting Subject. Instead, it replaces this with your organizer’s name. This occurs for privacy reasons, but it’s only the default. Most organizations opt to see meeting subjects instead.

Consider the following:

A Resource mailbox is configured to AutoAccept in an Microsoft Exchange Server or Office 365 environment.
You send a meeting request to the Resource mailbox.
The meeting request is accepted automatically, and the meeting subject is displayed correctly in the organizer’s mailbox.

In this scenario, when you log on to the Resource mailbox, you see that the meeting subject is replaced with the organizer’s name.

Why is this happening?

This is default behavior for Exchange Web Services and Office 365. It occurs because two configuration parameters, AddOrganizerToSubject and DeleteSubject are set to $True.

Solution

The good news is, you don’t have to open PowerShell to update this setting. You can update it directly from the Meeting Room 365 admin portal.

Just click

Frequently Read Articles

Browse All Categories