---
title: Pricing and Billing
summary: Transparent per-room pricing for displays and Meeting Room TV, per-location visitor kiosks, trials, discounts, and how to pay.
lastReviewed: 2026-06-08
products:
  - platform
status: published
---

# Pricing and Billing

Meeting Room 365 uses **flat, transparent pricing** — no feature tiers, no SSO upsell, and no requirement to sit through a sales demo before you can sign up or see what the product does.

Manage subscriptions at **[admin.meetingroom365.com](https://admin.meetingroom365.com)**. Marketing pricing overview: [meetingroom365.com/pricing](https://www.meetingroom365.com/pricing).

## Room displays and Meeting Room TV

Pricing is **per room**, not per screen.

| Product | Monthly | Annual | Unit |
|---------|---------|--------|------|
| **Meeting room display** | $9 | $99 | Per room |
| **Meeting Room TV** (Auto Attendant) | $9 | $99 | Per room |

**Multiple tablets on the same room** — for example screens at two entrances to one conference room — **no extra charge**. You pay for the room once.

**Tablet + Meeting Room TV in one room** — two **separate displays** in Admin, each with its own display key. Both are licensed per room. A common setup is **$9 + $9 per month** (display outside the door + join experience on the in-room TV).

Status boards and other display types follow the same general licensing model as room displays when they consume a display licence — confirm specifics with support if you are mixing product types on one deployment.

## Visitor management

| Product | Monthly | Annual | Unit |
|---------|---------|--------|------|
| **Visitor kiosk** | $49 | $499 | Per **location** |

A **location** is usually a sign-in tablet at a site. Multiple kiosks at the same lobby typically share one location licence.

Billing directly through Meeting Room 365 is the standard path. Some app-store purchase options exist for certain deployments; **direct subscription is usually the better value** — contact support if you are comparing options.

## What is included

Everything at one price. There are **no paid add-ons** for capabilities like:

- Microsoft or Google **SSO** for admin, Visitors, and native app sign-in — **included**, not an enterprise tier (see [Identity and access](#identity-and-access) below)
- Instant reserve, extend, end early, room finder, force check-in
- Themes, branding, custom CSS (with support for advanced tweaks)
- Visitor invites, badges, wallet passes (on the visitor product)

If you need custom configuration support is available — that is not a separate product SKU.

## Identity and access

When you evaluate room-display software inside **Microsoft 365** or **Google Workspace**, authentication is usually the first security review. Meeting Room 365 is built to **extend the identity you already operate** — not add another vendor login to the password manager.

| | |
|--|--|
| **Default sign-in** | **Microsoft Entra ID** or **Google Workspace** SSO — Admin, [Visitors](https://visitors.meetingroom365.com), and native apps share the same work account |
| **Org matching** | SSO **tenant ID** or **verified company email domain** |
| **SSO pricing** | **Included** at $9/room — no SSO upsell |
| **Password model** | **Delegated identity** — no proprietary staff users table; OAuth passwords never stored; email+password only for legacy / EWS-only paths with verified work email (free domains blocked) |
| **Infrastructure** | Google Cloud identity backing for verified email paths; industry-standard OAuth for Microsoft and Google |

Full detail: [Administration — Sign-in and identity](./administration/index.md#sign-in-and-identity) · [Trust Center](https://www.meetingroom365.com/security)

## Discounts

| Program | Discount | How to apply |
|---------|----------|--------------|
| **Nonprofits** | 20% off | Custom invoice — contact support |
| **Integrators / MSPs** | 30% off | For partners who manage or support the service for their customers — contact support |
| **Volume (20+ rooms)** | Custom | Contact support for quantity pricing |

## Trials and when billing starts

- Trials start at **30 days** and are **routinely extended** if you need more time — ask support
- **Unlimited testing** is normal while you evaluate; you are not pressured to license tablets that are still in a lab
- Meeting Room 365 measures **per-tablet uptime** to understand whether a device is in active evaluation or **in production**
- A common pattern: run displays **24/7 for about a month** while testing **without a licence**, then license when the rollout is real
- **Billing is for successful IT projects** — when displays are actually deployed and in use, not for every experiment on a bench

## How we sell (and do not sell)

Meeting Room 365 is built for teams who want to **try the product**, not sit in a funnel:

- **No sales demos required** — sign up, connect a calendar, put a tablet on the wall
- **Demos are built into the products** (including demo modes where applicable)
- **No features locked behind a phone call**
- **No annual calls** trying to upsell you
- **No outbound spam** — we do not crawl the internet to cold-pitch prospects
- **Videos and the guide** on the website replace mandatory product-demo meetings
- **Support is available** when you have questions — [support@meetingroom365.com](mailto:support@meetingroom365.com)

## Paying your invoice

### Stripe (default)

Most customers subscribe through **Stripe** in the admin portal. Invoices are in **USD**.

### International and alternative payment — pay.meetingroom365.com

For bank transfer, check, or paying in local currency, use **[pay.meetingroom365.com](https://pay.meetingroom365.com)**:

1. Enter your **invoice amount in US dollars** from your quote or invoice
2. The page shows equivalent amounts using **current FX rates** in supported currencies
3. Follow the **Wise** transfer instructions for your currency — include your **invoice number**

**Supported via Wise on the payment page** (as of the live site): Euro (SEPA), UK pounds, Australian dollars, New Zealand dollars, Polish złoty, Hungarian forint, Singapore dollars, and US dollars. **Contact support** for Canadian dollars, Czech koruna, Romanian leu, Turkish lira, and other arrangements.

Meeting Room 365 uses a **Wise Business** account to facilitate international payments — one place for bank transfer instructions whether you are in Europe, APAC, or elsewhere.

Questions about a specific invoice: [support@meetingroom365.com](mailto:support@meetingroom365.com).

## Grandfathered pricing

Customers **stay on the price they signed up at**. If your organization has a legacy rate from an older billing channel, that rate can typically move to **Stripe** without losing grandfathered discounts — contact support to migrate.

## Frequently asked questions

**Do I pay per tablet or per room?**  
Per **room** for meeting room displays and Meeting Room TV. Multiple entrance tablets for one room are included. Visitor kiosks are per **location**.

**Is SSO extra?**  
No. Microsoft and Google SSO for admin access is part of the product, not an upsell.

**Can I pay without a credit card?**  
Yes — use [pay.meetingroom365.com](https://pay.meetingroom365.com) for bank transfer instructions, or contact support for checks and other options.

**We have more than 20 rooms — is there volume pricing?**  
Contact support for quantity discounts.

**When should I buy licences?**  
When tablets are in production use, not while you are still bench-testing. Trials and extended evaluation are expected.

## Related

- [Administration](./administration/index.md) — manage billing in Admin
- [FAQ](./faq.md) — quick answers
- [Room displays](./room-displays/) — what you are licensing per room
- [Visitor management](./visitor-management/) — per-location visitor pricing