---
title: Getting Started with Meeting Room 365
summary: What you need to set up Meeting Room 365 — accounts, room resources, displays, trials, and where to sign in.
lastReviewed: 2026-06-10
products:
  - platform
status: published
---

# Getting Started with Meeting Room 365

Meeting Room 365 is a **product line** for meeting rooms and lobbies — door displays, status boards, in-room video join, visitor kiosks, desk directory, and intranet widgets. Most customers start with **one product** (usually a room display), expand to others, and manage everything from the same organization in Admin.

This page covers prerequisites, the usual setup path, and where to go next. Product-specific detail lives in the linked guides.

## What you need

| Requirement | Details |
|-------------|---------|
| **Organization account** | Sign in to Admin with **Microsoft 365** or **Google Workspace** (recommended). Email+password is available for legacy / Exchange-only accounts — not the default for new M365 or Google rollouts. See [Sign-in and identity](./administration/index.md#sign-in-and-identity). |
| **Room resource** (calendar products) | For calendar-connected **room displays**, **Meeting Room TV**, and **status boards** that summarize real rooms: a **room mailbox** in Microsoft 365, Google Workspace, or Exchange — or **Dibs** for informal spaces without a calendar. See [Calendar connections](./room-displays/calendar-connections.md). |
| **Hardware or browser** | **Native kiosk apps** (iOS 15+, Android 5.1+) for production door tablets; a **browser** works for trials, some TVs, and status boards. Meeting Room TV uses a **Chrome or Edge** extension on a PC connected to the room TV. See [Hardware & devices](./room-displays/hardware-and-devices.md). |
| **Network** | Tablets and room PCs need outbound HTTPS. Optional **IP filtering** locks display and API access to your office public IP. See [Securing displays](./room-displays/calendar-connections.md#securing-displays-after-calendar-setup). |
| **Billing** (when ready) | **30-day trial** by default; subscribe in Admin when you go live. Room displays and Meeting Room TV are **$9/month or $99/year per room**; visitor kiosks are **$49/month or $499/year per location**. See [Pricing and billing](./pricing-and-billing.md). |

You do **not** need a sales call to evaluate or buy. Sign up, create displays, and contact [support@meetingroom365.com](mailto:support@meetingroom365.com) if you need help with calendar permissions, custom setup, or edge-case hardware.

## Where to sign in

Meeting Room 365 uses **two web portals**. The **same work account** works in both (plus native apps where staff sign-in is required).

| Portal | URL | Who uses it |
|--------|-----|-------------|
| **Admin** | [admin.meetingroom365.com](https://admin.meetingroom365.com) | IT and workplace teams — org setup, billing, room displays, status boards, Meeting Room TV keys, devices, analytics, Places metadata |
| **Visitors** | [visitors.meetingroom365.com](https://visitors.meetingroom365.com) | Receptionists, office managers, and employees — visitor **invites**, check-in history, kiosk branding, and day-to-day visitor workflows |

**Admin** creates **display keys** and handles subscriptions. **Visitors** is where staff send invites and manage lobby workflows — not Admin. See [Administration](./administration/index.md) and [Visitor management](./visitor-management/index.md).

## How setup works (typical path)

Most rollouts follow the same pattern regardless of product:

1. **Sign in to Admin** with Microsoft or Google (or verified work email for EWS-only tenants).
2. **New Display** — pick the product type (Meeting Room, Status Board, Meeting Room TV, Visitor Kiosk, Custom, etc.).
3. **Connect the calendar** (room products) or configure visitor/kiosk settings — service user, application RBAC, or direct sign-in per [Calendar connections](./room-displays/calendar-connections.md).
4. **Customize** — theme, booking toggles, branding, privacy settings (EU flag, analytics redaction, IP filter when ready).
5. **Copy the display key** (or status board URL) and open it on the tablet, TV browser, or kiosk app.
6. **Subscribe** when you move from trial to production — Admin tracks licences against online production tablets.

Custom CSS, e-ink, esign URLs, map links on themes, and other options not exposed in the portal are usually configured by support **the same business day**.

### Room display (most common first step)

1. Create a **Meeting Room** display in Admin and connect the room mailbox.
2. Choose a theme and enable the booking actions you want (instant reserve, extend, end early, room finder, etc.).
3. Install the **Meeting Room 365** kiosk app on an iPad or Android tablet — or open the display URL in a browser for a pilot.
4. Enter the **display key** on the device. Optional: provision via **MDM AppConfig** for fleet rollouts.

Full guide: [Room displays](./room-displays/index.md) · [Use case: Office 365](./use-cases/office-365-room-displays.md) · [Use case: Google Workspace](./use-cases/google-workspace-room-displays.md)

### Status board (lobby overview)

1. Create **room displays** (or use **Offline Displays**) for the rooms you want summarized.
2. **New Display → Status Board**, pick a theme, set group/room list, copy the **board URL** or display key.
3. Open full-screen on a lobby TV or tablet — status boards are **read-only**; booking happens at the door.

Full guide: [Status boards](./status-boards/index.md) · [Multi-room status board use case](./use-cases/multi-room-status-board.md)

### Meeting Room TV (in-room video join)

1. Create a **Meeting Room TV** display in Admin (separate key from the door display — same room calendar is fine).
2. Install the **Auto Attendant** Chrome extension (or Edge with Chrome Web Store extensions) on the room PC connected to the TV.
3. Enter the display key in extension settings; configure auto-join and the local touchscreen remote.

Full guide: [Meeting Room TV](./meeting-room-tv/index.md) · [Video calls use case](./use-cases/video-calls-in-meeting-rooms.md)

### Visitor kiosk (lobby check-in)

1. In Admin, create a **Visitor Kiosk** display key (billing is per **location**, not per tablet).
2. On iPad, install **[Visitor Check-in Kiosk](https://apps.apple.com/us/app/visitor-check-in-kiosk/id6759450357)** and sign in — or use the simpler visitor flow in the Meeting Room 365 app with the display key.
3. Configure branding, NDAs, and notifications on the [Visitors portal](https://visitors.meetingroom365.com).

Full guide: [Visitor management](./visitor-management/index.md) · [Visitor kiosk lobby use case](./use-cases/visitor-kiosk-lobby.md)

### Widgets and desks (often after room displays)

- **Widgets** — Admin → **Schedule** → pick domain, theme, copy embed code for SharePoint or intranet. No extra SKU. [Widgets guide](./widgets/index.md)
- **Custom web app** — Admin → **Custom** display, your URL + optional [Platform SDK](https://sdk.meetingroom365.com). [Custom displays & SDK](./sdk/index.md)
- **Desks & places** — Admin → **Places** for Microsoft 365 Room Finder metadata, desk pools, and floor maps. [Desks & places](./desks-and-places/index.md)

## Pick the right product

Not sure where to start? Use [Use cases](./use-cases/index.md) — match your scenario (calendar platform, lobby board, video join, visitors) to the right product and step-by-step guide.

| If you need… | Start here |
|--------------|------------|
| Availability on the **door** + walk-up booking | [Room displays](./room-displays/index.md) |
| **Many rooms** on one lobby screen | [Status boards](./status-boards/index.md) |
| **Teams / Meet / Zoom** on the room TV | [Meeting Room TV](./meeting-room-tv/index.md) |
| **Visitor sign-in** at reception | [Visitor management](./visitor-management/index.md) |
| **Intranet schedule** embed | [Widgets](./widgets/index.md) |
| **M365 desk pools** and Room Finder enrichment | [Desks & places](./desks-and-places/index.md) |

## Trials and going live

- **Trial:** Sign up in Admin — **30 days** by default; extensions are common. The home page shows **licences purchased vs required** as tablets come online.
- **Production:** Subscribe under **Organization → Purchase Licenses** or **Billing**. Room and TV licences are **per room**; visitor kiosks are **per location**.
- **Support:** [support@meetingroom365.com](mailto:support@meetingroom365.com) for calendar setup, MDM, custom themes, e-ink, and anything not self-service in the portal.

## Next steps

- [Room displays](./room-displays/) — calendar, booking, themes, hardware
- [Administration](./administration/) — org, billing, devices, analytics, privacy controls
- [Pricing and billing](./pricing-and-billing.md) — full price list and payment options
- [FAQ](./faq.md) — common prospect and IT questions
- [Use cases](./use-cases/) — scenario-based starting points

## Best fit for

- **IT or workplace teams** rolling out the first meeting room tablet this quarter
- **Facilities leads** comparing door displays, lobby boards, and visitor kiosks in one vendor
- **Microsoft 365 or Google Workspace** tenants who want SSO included without a separate identity product
- **Integrators** piloting one room before a floor-wide MDM deployment