--- title: How to Change Meeting Organizer in Outlook slug: change-meeting-organizer-outlook published: 2023-04-20T21:10:15.000Z updated: 2026-04-11T02:31:07.000Z feature_image: /blog/images/change-meeting-organizer-outlook/outlook-calendar-event-edit-and-cancel.1440.webp feature_image_alt: Outlook on the web calendar with an event preview showing the Edit and Cancel meeting options author: James Futhey author_slug: james meta_description: "Do you need to modify a meeting organizer in Outlook? Learn how to change meeting organizer in Outlook by following these workarounds." status: published --- Did you [reserve a meeting room in Outlook](https://www.meetingroom365.com/blog/how-to-reserve-room-outlook/), but now the person in charge cannot organize the meeting anymore? In that case, it is necessary to **change the meeting organizer** so the event can go as smoothly as possible. ## Can You Change the Original Meeting Organizer in Outlook? According to [Microsoft](https://answers.microsoft.com/en-us/outlook_com/forum/all/can-you-change-the-organizer-in-an-outlook-meeting/6c2cee83-5e93-4a3a-8f65-94314bca8e3f), Outlook and Microsoft Office Products **do not have the option to change the organizer of an existing meeting.** Therefore, the answer is that you will not find a button to set up a new meeting organizer as you browse through Outlook features. In the case of Microsoft Teams, you might [add co-organizers](https://support.microsoft.com/en-au/office/add-co-organizers-to-a-meeting-in-teams-0de2c31c-8207-47ff-ae2a-fc1792d466e2#:~:text=Select%20your%20meeting%20and%20then%20choose%20Edit.&text=%3E%20Meeting%20options.,the%20bottom%20of%20your%20screen.) to the meeting, which means that all co-organizers will have owner privileges related to the appointment. However, if you are trying to change the original organizer of a Microsoft Outlook meeting, then you will need to **cancel the meeting and then set up a new owner** since there isn’t a direct feature to change the organizer. ## How to Change Meeting Organizer in Outlook by Canceling the Existing Meeting The first method to change the meeting organizer in Outlook consists of [canceling a meeting](https://support.microsoft.com/en-us/office/cancel-a-meeting-9e1eac0d-0462-4a01-ad0b-7d0543819562) **and setting up a new one.** Note that you can only cancel a meeting that you have created or if you have enough admin permissions to do so. These are the three steps you need to follow. ### Step 1: Open Outlook Calendar and Browse the Meetings Open Outlook, go to the Calendar View, and check the entire calendar until you **find the meeting that you need to modify.** Once you find the meeting, click on it and proceed with the following step. ![Outlook calendar event preview with Cancel selected on a meeting you organize](/blog/images/change-meeting-organizer-outlook/outlook-cancel-meeting-as-organizer.1600.webp) ### Step 2: Select the Meeting to Be Cancelled and Click “Cancel Meeting” After opening the meeting, look for the **“Cancel” button** in the command bar. **Click “Cancel Meeting,”** and the appointment will be canceled. ![Outlook calendar in dark mode with Cancel Meeting selected on an existing event](/blog/images/change-meeting-organizer-outlook/outlook-cancel-meeting-dark-mode.1600.webp) ### Step 3: Go to the Home Tab and Set a Meeting with the New Organizer Now, go to the main tab of the Calendar View, and **create a new meeting. Fill in the meeting details**, such as date, meeting attendees, meeting time, and more. Set up the new meeting organizer, and send the meeting invitations. At this point, the attendees will **receive a meeting invitation with updated info about the meeting.** ## How to Change Meeting Organizer in Outlook by Sending a New Meeting Invitation If you are not able to cancel the meeting, then the only way to change the original meeting organizer is by **replicating the details of the already scheduled event.** To do this, follow these five steps. ### Step 1: Open Outlook and Look for the Meeting You Want to Modify Open Outlook, and surf through the Calendar. On the **Calendar View**, look for the meetings booked for the week or month - find the meeting you want to change the organizer and **click on it.** ### Step 2: Find the Meeting and Select “Reply All” After clicking on the meeting, the meeting window will open. Here**, press “Ctrl + S” on your keyboard.** This will **replicate the meeting details** in your inbox, which takes us to the following step. ### Step 3: Go to the Email View, Open Drafts, and Select the Duplicated Meeting Message Once you have copied the details of the meeting, open the Email View in Outlook, and go to the **Drafts Tab.** On Drafts, look for the recently copied information of the meeting and open it - it should appear as the last draft message on the list. ![](https://lh6.googleusercontent.com/WbB6Z6AiYOQv8W8dhlgK242sExlDwK_rdT2dK5Ya6VNjo2a4JolWKVN1BdBVggus7JproIyAvV_-BcWdzXmXZQo5xhBLMzk8HSJpHMH7EVSHBwxhipQhwzzymnBs2j037F1EtXtliecowpv_2WaXqW0) ### Step 4: Set Up the New Meeting Organizer and Details Once you open the draft, all the original meeting attendees will be there. Here, you can **modify the details of the meeting as you want.** You might set a new time, add more attendees, change the location, and more. Set up the meeting as required, and move on to the last step. ### Step 5: Send the New Meeting Request with Updated Owner Finally, once you change the details of the Outlook appointment, **send the new meeting request to the attendees.** In this case, **you will be set as the new meeting owner.** It is important to inform attendees that the old meeting has no effect and that the new meeting (with the new organizer) is the one that you are sending now. ## Wrapping Up: Changing Meeting Organizer in Microsoft Outlook Organizing your work life with Outlook is quite easy and straightforward. However, some _missing features_, such as the ability to change the ownership of a meeting, are necessary in order to modify appointments in calendars as required by the organization. Remember that there are **two ways to change the meeting organizer in Outlook:** 1. If you have admin privileges, **delete the scheduled meeting and set up an entirely new meeting** from your account with the new person as an organizer. 2. Or **copy the details of the scheduled meeting and create a new meeting** with the same attendees but with a new organizer. By following these workarounds, we hope that you manage to change the original meeting organizer in no time.